Lower School Opportunities
- Year-Long Positions
- Event Planning
- Community Engagement (Formerly Service Learning)
- One-Time Volunteer Jobs
- Auction Class Art Projects Coordinator
- Get Connected Chairs
- Grade Representatives
- Lost & Found Chair
- Lower School Parent Partnership Chair
- Lower School Parent Partnership Co-Chair / LS Volunteer Coordinator
- Room Parents
- Sign Up Manager
- Teacher & Staff Snacks Coordinator
- Used Uniform Chairs
Work with LS Admissions to invite participation of existing OES families in Host Family program. Help plan spring Get Connected Family event and summer playdates.
- Timing: April-September
- Current Chairs: Tbd
Collaborate with LS Admissions Associate to invite participation of existing OES families for Host Family program and to connect them with new families. Assist with planning for
Get Connected New Family Social:
Work with LS Admissions Associate to host a spring social event to welcome new and incoming families. Assist in the coordination of event details including volunteer recruitment and helping with event activities; i.e. registration, used uniforms, school store, decorations, set up and clean up. Greet families at the Get Connected New Family Social in May.
Summer Play Dates:
Coordinate and host three summer play dates on the playground at OES for ALL new Lower school families and their host families.
Grade Level Reps (GLR) serve as the key leaders for each grade and room parent for their child's class. GLRs help identify key topics and issues;supporting parents and communicating as needed with teachers and/or administration. Attend monthly Parent Partnership meetings, GLR team meetings, LS Parent Partnership and other appropriate meetings.
LS Current Grade Reps - PK to 5th
Collect lost items from baskets around the lower school. Deliver found items to classrooms or hang in storage room. Educate LS families about the lost and found process, encourage families to label clothing.
- Timing: ongoing
- Current Chairs: Steven Neiman
The Lower School Parent Partnership Chair assumes leadership for all Lower School Parent Partnership activities and meetings. LS Parent Partnership Chair works closely with the Co-Chair, Parent Partnership Chair, Treasurer, Head and Assistant Heads of Lower School and teachers. Typically, this person will have served as the LS Parent Partnership Co-Chair the year prior.
Current Chair: Kristin Deshmukh
- Community Building: Provide opportunities that inform, educate and involve parents, including selecting topics and securing speakers that pertain to the interests of parents.Organize and run monthly LS community meetings. Work closely with Grade Reps/Room Parents to engage parents in various school activities.
- Coordinating Volunteers: Work with the team to recruit volunteers for various LS events. Provide opportunities that inform, educate and involve parents, including selecting topics and securing speakers that pertain to the interests of parents.
- In conjunction with the Co-Chair, Head and Assistant Heads of Lower School, and Parent Partnership Chair, identify one parent per grade to serve as a Grade Representative, assign room parents in August.
- Communications: Coordinate efforts with Lower School leadership volunteers to ensure that timely and appropriate communications are provided to LS parents. Attend monthly Parent Partnership and Grade Rep Team meetings. Meet with LS Head/Asst Heads and Parent Partnership chair as needed throughout the year.
The LS Parent Partnership Co-Chair assists the LS Parent Partnership Chair as needed for all LS Parent Partnership events, meetings, and activities. Typically assumes the responsibilities of the LS Parent Partnership Chair the following year.
Current Co-Chair: Jaime Sales
- Community Building: Along with Parent Partnership Chair, serve as a liaison, for LS Event Chairs. Assist in recruiting LS Event Chairs and supporting them with volunteer recruitment, publicity, volunteer management and follow-up. Design LS Parent Partnership bulletin board.
- Coordinating Volunteers: Work with Parent Partnership Chair and SignUp Manager to coordinate GLR, Room Parent and SignUp trainings. Support room parents throughout the year. Serve as LS Volunteer Coordinator
- Communications: Attend LS Parent Partnership, GLR and Parent Partnership meetings. Take and post Parent Partnership meeting minutes throughout the year. Email Room Parents on Friday with pertinent information they need to include in their Sunday emails to the parent community
Organize classroom volunteers. Prepare weekly update emails and manage SignUp. This job is easily done from home.
LS Current Room Parents
Carole Burton & Kimie Fukuda
|Kdgtn||Deborah Bloom||Tracy Bryant|
|1st||Meredith Sydenstricker||Lindsay Ford|
|Jackie Blake||Renee Eckert|
|Heather Humphrey||Tracy Leimer|
|Michelle Vitone||Jacob Mathai|
|5th||Linda True||Kendra Zupan|
Responsibilities include: attend September Room Parent training sessions and share “how to get involved” information with classroom at Back-to-School night. Partner with teacher to make parents aware of key events and volunteer needs. Manage SignUp for classroom. Educate parents about volunteer opportunities and upcoming events in the greater OES community. Collaborate with other room parents in grade. Note: Room Parent assignments are determined after class lists are published in August.
Manage SignUp.com in the Lower School, working closely with the All School Volunteer Coordinator, LS PAL Chair, Co-Chair and LS Event Chairs. This job is easily done from home.
- Timing: ongoing
- Current Manager: Shubha Venkatesh
Oversee all outreach, training and system management regarding LS volunteer opportunities in the SignUp system. Responsibilities include:
- Train room parents and event chairs, teaching them how to create, populate and manage volunteer job postings.
- Prepare SignUp for the upcoming school year, ensuring events and classroom activities are in place with the appropriate descriptions, dates, times and contact details.
- Provide ongoing support to LS PAL Chair and Co-Chair, LS Room Parents and Event Chairs. Update SignUp each Spring/Summer removing and updating leadership volunteers, revising event and classroom activity descriptions, as needed.
Two-year commitment is ideal.
Coordinate parents to provide snacks for monthly faculty/staff meetings. This job is easily done from home.
- Timing: Monthly
- Current Coordinator: tbd
Lower School office determines and communicates the dates. Enter volunteer needs in SignUp and publicize via LS Express and Sunday Update. Purchase, deliver, and set-up additional conference snacks that are paid from the LS budget. These snacks are set up in the LS office. Thank volunteers that have provided snacks and/or snack done set-up.
Maintain financial records for LS PAL.
- Timing: ongoing
- Current Treasurer: Rebecca Blackall
Manage overall budget and track spending. Work with OES business office to issue reimbursement checks and make deposits, most of which is done electronically. Meet with PCL and PAL Chairs to determine annual budget spending. Provide spending status reports during the year. Provide budget request for following year, a year-end report to OES business office and a year-end report at May PAL meeting. Some computer skills (i.e. Excel, Quicken) are helpful. 2-3 year commitment desirable.
- Discovery Day Chairs
- Fall Festival Chairs
- Homecoming Liaison
- PE Events Chair
- Teacher Appreciation Day Chairs
Lead organization of an experiential afternoon for Primary, 1st and 2nd graders. Secure workshop leaders, create workshop catalog, organize logistics, help recruit volunteers.
Discovery Day is an experiential afternoon in late May offered to all primary, first and second grade students. Students each enjoy three workshops facilitated by parents, staff and local professionals. Workshops in the past have included teddy bear surgery, flower arranging, soccer coaching with The Portland Timbers, lava lamps, archery and Zombie First Aid. Typically co-chair(s) assume chair responsibilities the following year.
- Secure workshop leaders, expanding as desired on existing list of successful workshops.
- Plan and book locations on campus and help lead the day itself.
- Create workshop catalog for students, divide children into groups according to their requested workshops.
- Publicize the event and recruit volunteers to assist workshop leaders.
Work with a team of parents to organize an outdoor Fall Festival at OES for lower school children and parents. Takes place on a Saturday afternoon, and features entertainment, outdoor games, a pie baking contest, snacks and socializing. Families are invited to bring a picnic dinner. Fun for all! Typically co-chair(s) assume chair responsibilities the following year.
- Timing: Early Fall
- Current Chairs: Sally Tansill
The LS Homecoming Liaison works with AS Homecoming Chair and 5th grade student representatives to coordinate and support age appropriate activities for the Lower School during this Fall community event. Assist with LS volunteer recruitment and management for event activities and Parade.
- Timing: Early Fall
- Current Liaison: tbd
Work with LS P.E. Department to help support three popular event planned by the P.E. Coaches.
- Timing: Walk for Fun & Fitness (September), Family Fun Night (March), 2nd-5th Grade Field Day (June)
- Time commitment: 3-4 hours in advance of each event plus participating days of.
- Current Chair: Jasmine Felton
Work with PE coaches and lead volunteer recruitment for 3 events: Walk for Fun, Family Fun Night and Field Day. Publicize events through LS Express and Sunday room parent updates. Utilize SignUp to organize volunteers for the following duties:
- Walk for Fun: sign student lap cards, offer words of encouragement and/or join students for a lap or two around the track. Occurs by grade throughout the school day.
- Family Fun Night: Supervise game stations such as volleyball, pillow polo, basketball, etc. After school event, 4-6pm.
- Field Day: Help run games on the field for 2nd-5th grade classes (PreK-1st Field day is run by 5th graders). Takes place during school.
Lead team of volunteers in planning a day of special events to honor LS faculty and staff.
The event typically includes a special event centered around a meal (breakfast or lunch) in the OES Dining Hall with a program that includes recognition, appreciation and a gift raffle. Confirm date, timing and location with Head of Lower School. Lead committees in brainstorming event specifics, food, beverages, decorations, invitations, gift procurement and teacher appreciation activities. Publicize, recruit volunteers to help with event and cover faculty/staff recess duties. Typically co-chair(s) assume chair responsibilities the following year.
Lead organization of annual celebration of community partnership and giving. Collaborate with Kristen Haferbecker, Lower School Service Learning Coordinator to manage logistics, communicate with families, recruit volunteers and oversee sorting of gifts. Giving Chapel chairs are typically 5th grade parents, co-chairs are 4th grade parents who assume chair responsibilities the following year.
- Timing: October-December
- Current Chairs: Kathleen Drinkward and Stacy Cohen (current 5th grade parents)
- Current co-chairs: Amy Remick and Sarah Ellis (rising 4th grade parents)
Giving Chapel is a beloved OES tradition during which LS children are invited to decorate and fill a bag with gift items that are identified as needs by participating community agencies. Chair and co-chair responsibilities include:
- Communicating with Lower School parents about Giving Chapel and about volunteer roles available
- Recruiting volunteers using SignUp.com
- Communicating to volunteers their roles before, during and after chapel
- Managing collections bins for donated coats and wrapping paper
- Preparing signage and pew maps to organize the chapel for gift sorting
- Greeting partners organization members on the day of the event
- Ensuring that our community partners receive requested items
- Classroom Scheduled Jobs and Project Jobs
- Class Art Auction Project Volunteers
- Discovery Day Workshop Leaders
- Discovery Day Helpers
- Fall Festival Volunteers
- Family Fun Night Volunteers
- Field Days Volunteers
- Get Connected Host Family
- Giving Chapel Volunteers
- Giving Chapel Carolers
- Homecoming Volunteers
- Library Opportunities
- Lost & Found Helpers
- Mt Hood Climb Service Day Volunteers
- Teacher Appreciation Day Volunteers
- Used Uniform Volunteers
- Teacher and Staff Snack Volunteers
- Used Uniform Donations
- Walk For Fun Volunteers
- Year Book Helpers
Myriad opportunities to assist in the classroom, lunchroom, art and science classes. Help organize classroom parties, parent social events and auction projects. Support curriculum by assisting with production work, classroom library and more. Opportunities vary by class and are communicated via room parents.
- Timing: Throughout the year | school hours
- Time Commitment: variable
- Contact: Room Parent for your child’s class| Scroll down to the Classroom Opportunities section to sign up.
2-3 volunteers from each class will work with students to create a collaborate Class Art Project for the OES School Auction. Parent volunteers run their ideas by their classroom teacher to ensure feasibility. The auction committee has a wealth of projects to suggest. Each class gets to select what they will create, and may collaborate with other classes in the same grade to create to 3 separate but related projects.
- Timing: October-February
- Time Commitment:
- Contact: tbd
Discovery Day is an opportunity for primary, first and second students to explore something new through a variety of experiential workshops facilitated by parents, staff and local professionals. Draw on your personal interests to create a hands-on 40-minutes workshop/activity. We have plenty of suggestions from years past to get you started. Leaders will be supported on Discovery Day by parent volunteers.
Saturday afternoon of outdoor fun for LS families, plus live entertainment and a picnic. Help run activity stations, pie contest and set/clean up.
- Time Commitment: 1 hour
- Contact: Sally Tansill
Welcome and support new families by serving as an experienced host. Call to welcome, invite to join at spring social, and answer questions. When possible, attend Get Connected! Event in May and summer playdates. Forward the New Family Guide from the admissions office with another check in. Provide ongoing information and support throughout the summer and start of the school year by way of email, phone calls or, if by choice, casual get togethers.
- Timing: May-September
- Contact: tbd
Annual celebration of community partnership and giving. Assist with chapel service in a variety of roles, such as facilitating seating and helping 5th grade student leaders with assigned tasks. Following chapel, help sort gifts to be given to participating community agencies.
Following the annual Giving Chapel, 5th Graders spread holiday cheer by caroling at various residential homes and community centers, each class in a different location. Ideally, volunteers will be 5th grade parents who will accompany their child’s class. 1-2 volunteers per classroom.
- Time Commitment: 2 hours
- Contact: tbd
Collect lost items from baskets around the lower school. Deliver found items to classrooms or hang in storage room.
- Timing: ongoing - Tuesdays
- Time Commitment: 1-3 hours per shift (8:00 am - 9:00 am)
- Contact: Steven Neiman
Help with the preparation and activities for a day of special events to honor LS faculty and staff. Join a committee to plan a celebratory meal, decorations, invitations, raffle, appreciation bags and other activities. Volunteer on Teacher Appreciation day to help bring the above to life or supervise children at recess or lunch while faculty and staff attend the festivities.
The used uniform closet provides a way for families to donate uniforms in good repair that their children have outgrown or no longer need. It also provides a source of reasonable priced uniforms. Proceeds go to LS PAL. Clean, folded uniforms may be dropped off inside the Used Uniform Closet. Key and directions to the closet are located in the LS Office.
Annual walk/run around the track. Sign student lap cards, offer words of encouragement and/or join students for a lap or two around the track. Occurs by grade throughout the school day.
- Timing: | school hours
- Time Commitment: 1 hour
- Contact: Jasmine Felton