All School Opportunities
- Auction Chair & Co-Chair
- Auction Committee Members
- Communications Chair
- Great OES Books Swap (GOBS) / Friends of OES Libraries (FOESL) Chair & Co-Chairs
- Homecoming Chairs
- OES Fund Chair & Co-Chair
- OES Fund Grade Representatives
- Community Building Coordinator
- Parent Partnership Chair
- Parent Partnership Treasurer
- Volunteer Coordinator (All School)
The OES Auction is our annual fundraising event held in March each year. It is an event that brings the entire OES community together. The Chairs work in cooperation with the Development staff to oversee all aspects of the auction, including providing input on the theme and format of the auction, procurement, recruiting volunteers for committee chair positions, and meeting with and providing support to each chair to work towards the event goal. Time commitment includes monthly committee meetings September-March, and various other auction specific meetings leading up to the event. Time commitment will increase significantly January up until the event date in March.
Typically, the auction Co-Chair assumes the Chair responsibilities the following year.
This is primarily pre-event planning and volunteers are needed to assist the Auction chair, co-chair and Development staff with a variety of event details. This can include helping with procurement, publicity, decorations, class projects, data entry, as well as many other aspects of the auction. Time commitment involves attending monthly auction meetings (as needed), and then varies based on position. Volunteers can expect to meet and work with other OES parents & staff from all three divisions.
The Communications Chair is responsible for initiating and supporting school-wide Parent Partnership communications efforts. Work closely with Parent Partnership Chair and Marketing Department to manage and update communications on Parent Home Page, ensuring material is relevant and timely. Draft and publish minutes for monthly Parent Partnership meetings. Offer suggestions and insight on methods and means to proactively and effectively communicate to parents and greater community.
- Current Chair: Kristin Bradley
Lead Friends of the OES Libraries (FOESL) to support literacy at OES by bringing authors and illustrators to the campus and supporting library programming. Manage fundraising events including the annual Fall Book Fair and the bi-annual Great OES Book Swap (GOBS). Work closely with divisional librarians and school administrators to schedule meetings, events and fundraising events. Manage FOESL committee in communications and publicity needed for events and activities. Manage the FOESL content on the OES website, ensuring it is up-to-date and accurate
The All School Homecoming Chair leads the effort to coordinate this All-School Alumni/Community sports event usually held in late September or early October. Works in partnership with all three divisions, Advancement Office, Parent Partnership OES Administrative Team, Upper School Head, Student Council, and Athletic Directors. Attends monthly Parent Partnership meetings.
Responsibilities include; development of Homecoming activities across all three divisions, event communications and publicity, budget management, catering and food provisions, parade guidelines and management, event set-up and take-down/clean-up, as well as all volunteer recruitment and coordination.
The OES Fund Chair and Co-Chair work closely with the OES Annual Giving Manager and Director of Development to craft OES Fund appeal messaging, set and reach parent participation goals, and encourage giving while highlighting what donations are doing in real time across campus. They also work together to recruit OES Fund Volunteers and Division Liaisons, educate and train volunteers to become ambassadors of philanthropy for their grade or division, and make giving to the OES Fund fun for all involved.
Serve as ambassadors for the OES Fund, educating other parents in their grade about the power of philanthropy and highlighting how donations are used across campus. Parent involvement is an important part of OES fundraising and includes helping parents understand how to give and how their gift impacts our participation goals, encouraging parents to participate in employer matching gift programs, and reviewing other OES fundraising opportunities.
Responsibilities include: attending one training meeting in September (day and evening times available), writing weekly emails during Fund Month (October), thank you notes, and bi-monthly follow up emails during the year. We are looking for 2-3 representatives per grade.
This is a position that can be done from home and on a flexible schedule.
- Timing: all year, with focus in October
- Time Commitment: 10 hours over the course of the school year
- Current Grade Representatives:
- 1st Grade:
- 2nd Grade:
- 3rd Grade:
- 4th Grade:
- 5th Grade:
- 6th Grade:
- 9th Grade:
- 10th Grade:
- 11th Grade:
- 12th Grade:
The Community Building Coordinator is responsible for brainstorming, planning and executing events that foster community connection and parent education. Works closely with Parent Partnership Chair, divisional volunteer leaders and school administrators. Attends monthly PCL meetings. This is typically a two year position.
- Current Coordinator: Carol Bull
The Parent Partnership Treasurer manages all financial records for Parent Partnership, including oversight of divisional Parent Partnership budgets. Specific responsibilities include: Meet with Parent Partnership and LS, MS & US Parent Partnership Chairs to determine annual budget spending, including ad hoc initiatives. Review annual budget requests with PAL Treasurer. Review business office reports to track spending and provide budget/spending update to Parent Partnership leadership. Work with OES business office to issue reimbursement checks and make deposits. Communicate event budgets to volunteer coordinators and chairs. Provide spending status reports during the year. Oversee and submit budget requests for following year, a year-end report to OES business office and a year-end report at May Parent Partnership meeting
Some computer skills (i.e. Excel, Quicken) are helpful.
- Current Chair: Shan Devaraj
The AS Volunteer Coordinator works closely with the division level Volunteer Coordinators to maintain SignUp.com and recruit volunteers. Maintain OES volunteer webpage. Champion improvements to the parent volunteer process. Attend monthly Parent Partnership meetings.
- Current Coordinator: Ruchi Prakash
- Primary ownership of SignUp at OES. Primary contact with the SignUp vendor, including following up on issues and concerns and submitting requests for improvements. Ensure the OES account is renewed and paid annually. Add and delete SignUp activities school-wide.
- Maintain the OES Volunteer webpage. Add descriptions and links for new activities, delete obsolete activities. In conjunction with event chairs and division level coordinators ensure activities descriptions and SignUp links are accurate.
- Provide weekly updates to the OES webmaster regarding current /urgent volunteer needs.
- Provide support to division level coordinators in recruiting chair positions and volunteers.
- Collect and report volunteer hours to the OES administration and Parent Partnership.
- Auction Event Volunteers
- Resident (Dorm) Student Host Family
- Great OES Books Swap (GOBS) / Friends of OES Libraries (FOESL) Volunteers
- Homecoming Volunteers
- Aardvark Science Expo Judges
- Aardvark Science Expo Interviewers
- Aardvark Science Expo Volunteers
The Host Family program encourages interactions between dorm and day students and their families and enhances the sense of community at OES. Families host an Upper School dorm student that is unable to return home during the Thanksgiving, Winter and/or Spring break dorm closures. Adult hosts must have an approved DHS background check. Families from all divisions are welcome.
- Timing: November, December, March (during school breaks)
- Time Commitment: all day
- Contact: Pete Buonincontro
Great OES Book Swap: Volunteers help with book collection, sorting, setup, cleanup and checkout of books at this annual, all-school book swap event.
- Timing: April 13th-16th, 2020 | school hours
- Time Commitment: 1-4 hours
- Contact: Rebecca Thompson, LS Co-Chair: Kristen Crowell, MS & US Co-Chair: Lisa Goldberg
Volunteers assist with the school-wide homecoming celebration by helping set up, running the parade, activities and cleaning up. Homecoming is centered around soccer and volleyball games. Current families and alumni are all invited to attend.
- Timing: Friday, September 27th, 2019 | afternoon
- Time Commitment: 1-3 hours
- Contact: Tricia Edwards, (Lower School), (Middle School), (Upper School)
Judge Upper School science projects at the annual Aardvark Science Expo in a variety of disciplines. Judges must have a science degree, work experience, or extensive knowledge in any of the scientific disciplines and may not have children attending OES Upper School.
Also known as the Intel International Science and Engineering Fair OES-Affiliated Science Research Competition. Open to students in 9th-12th grades.
- Timing: Friday February 21st, 2020 | 8:00 am - 3:00 pm
- Time Commitment: 4-5 hours
- Contact: Tanja Horvat (Upper School Science Lab Director, Aardvark Science Exposition Co-Director)
Interview students participating in the non-judged project division of the Aardvark Science Expo. Interviewers should have a science degree, work experience, or extensive knowledge in any of the scientific disciplines.
- Timing: Friday February 21st, 2020 | 10:00 am - 12:30 pm
- Time Commitment: 1-2½ hours
- Contact: Bettina Gregg (Science Faculty, Research Lab Coordinator, Aardvark Science Exposition Co-Director)