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MIDDLE SCHOOL PAL GRADE REPRESENTATIVES
PAL Representatives are grade level (6th, 7th & 8th) liaisons who work with the MS Head and the various MS committee chairs to set the agendas and run the monthly PAL meetings on a rotating basis. They also attend the monthly Volunteer Common Link meetings and report back to PAL attendees. The grade reps serve as immediate contacts and facilitate clear and open communication between parents and administration. Grade reps also coordinate grade specific volunteers including drivers for service learning projects.
MIDDLE SCHOOL PAL SECRETARY
The secretary takes minutes and records attendance during monthly PAL meetings and occasionally signs checks as the second signer for the MS PAL Treasurer. The minutes are sent to the MS Administrative Assistant and the PAL Reps via e-mail attachments.
MIDDLE SCHOOL PAL TREASURER
The treasurer maintains all the financial records for MS PAL including writing checks, making deposits and reconciling monthly bank statements. The treasurer also prepares and presents the budget and actual financial statements. Some computer skills (i.e. Excel) are helpful. Treasurer periodically reports to and has meetings with the OES CFO concerning the budget.
MIDDLE SCHOOL VOLUNTEER COORDINATOR
The coordinator recruits MS event chairs and manages the database created from the parent volunteer forms. The volunteer coordinator provides volunteer information from the database for the MS faculty/administration and MS Event Committees as well as communicating with PAL reps for grade specific needs. This process begins in late summer and continues throughout the year on an as needed basis. Attends volunteer training sessions and monthly PAL and Volunteer Common Link meetings. Late spring orientation meeting is necessary for incoming Volunteer Coordinator. Two year commitment is ideal.
MIDDLE SCHOOL PARENT EDUCATION COORDINATOR
Meets with the MS Head, PAL reps and MS Counselor to determine topics of interest to be presented at monthly PAL meetings. Communicates with the All School Parent Education Chair about the planned MS parent educational events. Attends Parent Education Committee meetings.
MIDDLE SCHOOL HOMECOMING SPIRIT WEEK LIAISON
Volunteer works with the Homecoming Chair to coordinate age appropriate activities for the Middle School during this Alumni/Community event. Homecoming is held in the Fall usually early to mid October. Volunteers work with Administration representatives to make sure all divisions are involved in the celebration. See All-School Homecoming Chair description for further information.
CLASSROOM ASSISTANTS
Work under the supervision of teachers. Duties may include facilitating a reading group, working with an individual student, or assisting the class on a project for Earth Day activities. Faculty will provide information and guidelines to assist the volunteers. Attendance at a two-hour training session in early fall, covering opportunities, behavior issues, confidentiality, etc. is required.
SCIENCE RESEARCH ASSISTANTS
Along with science teachers, supervise students as they work on their science research projects. Attendance at a one hour training session is required.
LIBRARY VOLUNTEERS
Work with Librarian and Library Assistant on a number of tasks including: processing books for circulation, check in and shelving books, repairing books, general clerical work and the Celebration Book (birthdays and special occasions) program.
OFFICE ASSISTANT
Works with the MS Administrative Assistant in performing general office duties on an as-needed basis.
SERVICE LEARNING DRIVERS
Transport students to and from field trips and service learning activities. Requirements include DMV verification of your driving record and attending a 2 hour driving class provided by the OES Facilities Director in early fall. This is a great way to spend time with the Middle Schoolers and help out various local charities.
SOCIAL EVENT CHAPERONES
Accompany students to school sponsored events such as the Science Exposition, field trips, service learning activities, annual ice skating/pizza party and MS socials/dances. Chaperones will be contacted on an as needed basis.
8th GRADE GRADUATION PARTY
The 8th Grade Graduation Party is a celebration that occurs the evening after MS closing exercises. Typically the party is held in a venue off campus. The evening includes dinner, a slide show with individual student tributes, a memory slide show and ends with a short student dance.
8th GRADE GRADUATION PARTY CHAIR
The 8th Grade Graduation Party Chair forms a committee to work with the MS Head, 8th grade parents and teachers to make arrangements for the event held the evening of MS closing exercises.
8th GRADE GRADUATION PARTY COMMITTEE MEMBER
Committee opportunities include locating venue, financing, theme development, food, entertainment, decorations (setup/cleanup), invitations, photography, slide show generation, individual student tributes and gifts.
8th GRADE GRADUATION PARTY VOLUNTEER
Parent volunteers can help with any of the committee opportunities listed above.
8th GRADE MUSICAL VOLUNTEERS
Assist with costumes (ideas, coordinating, or sewing). Assist with make-up at dress rehearsal and/or performance days. Coordinate and/or bring snacks for dress rehearsal. Assist faculty advisor with any other needs that may arise.
DROP EVERYTHING AND READ (DEAR BAKING)
The Drop Everything and Read project is intended to encourage and reward Middle School children to do recreational reading. Parent volunteers bake treats at home or in the Middle School project room once a week prior to scheduled DEAR time. The entire Middle School is filled with the aroma of fresh baked brownies, cookies, etc. The Middle School children love it!
DEAR COORDINATOR
The DEAR Coordinator works with librarian to determine dates and needs for bakers. They schedule and give instructions weekly to baking volunteers.
DEAR VOLUNTEERS
Bake treats in MS Project Room once a week prior to DEAR time. A commitment to bake a few times through the school year is appreciated.
MS BACK-TO-SCHOOL PICNIC
The Middle School Back-To-School Picnic is held within a week or so of the start of school. The event includes a picnic and the opportunity to meet Middle School teachers. Some of the grades also have a short parent grade level meeting.
BACK-TO-SCHOOL PICNIC CHAIR
The Back-to-School Picnic chair forms a committee to coordinate all aspects of the Back-to-School Picnic. Tasks include coordination with MS Secretary on publicity and creation of an invitational flyer to be sent out with the August mailing before start of school.
BACK-TO-SCHOOL COMMITTEE MEMBERS
Committee members coordinates with OES Food Service for the barbeque and with Facilities for setup and cleanup. Arrange for rental tables, chairs and snow cone machine. Coordinate volunteers to assist with set-up, decorations, clean-up etc.
BACK-TO-SCHOOL VOLUNTEERS
Volunteers assist with set-up, decorations, clean-up, etc.
SOCIAL EVENT COMMITTEE
During the school year the Social Event Committee will plan grade level social events for each of the classes.
STUDENT STORE
MS has an on-site student store for lunchtime and after school snacks. The store is managed primarily by students who order, shop (with a faculty member), do inventory control, accounting, etc.
STUDENT STORE CHAIR (COORDINATOR)
The parent coordinator would schedule parent volunteers to cashier for the store from approximately 3-3:30pm. This parent might also help with ordering, keeping the students organized, etc
STUDENT STORE VOLUNTEER
Parent volunteers would help cashier for the store from approximately 3-3:30pm.
TEACHER APPRECIATION/HOSPITALITY
The Chair and volunteers coordinate refreshments for the monthly MS faculty meetings. They host a Spring Teacher Appreciation Event and arrange for volunteers to provide the food, setup, service and cleanup.
TEACHER APPRECIATION/HOSPITALITY CHAIR
The Chair coordinates refreshments for the monthly MS faculty meetings, as well as forming a committee to host the Spring Teacher Appreciation Event.
TEACHER APPRECIATION/HOSPITALITY COMMITTEE MEMBER
Committee members arrange for and coordinate food, service and cleanup.
TEACHER APPRECIATION/HOSPITALITY VOLUNTEER
Help with monthly snacks for the MS faculty meetings and the Sprint Teacher Appreciation Event, which could include helping with food, setup and cleanup.
TEAM PARENT
Team parents work with the team coach to communicate schedule changes, organize the end-of-season coach’s gift and party, ensure proper equipment is at the game site, coordinate snack schedule for away games and address other small needs as they arise. Team parents are needed for the following teams:
• Soccer boys/girls fall
• Volleyball girls fall
• Basketball boys/girls winter
• Tennis boys/girls spring
• Track boys/girls spring
• Lacrosse boys/girls spring
• Fencing boys/girls all year
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