Voice Newsletter

June 2, 2014

OES "Lifer" Seniors - It was just like old times as Lifers participated in recess with prekindergarten students.


We’re almost there! In the next two weeks, students from across the Upper School will wrap up the year. From our newest students, the ninth graders, who we applauded in Chapel recently for navigating the year and becoming full-fledged members of the Upper School, to our seniors, the Class of 2014, who will leave on their senior trip next weekend and begin a whirlwind of graduation celebrations.

Speaking of graduation, in addition to the seniors, we ask all juniors to attend the commencement ceremony the evening of Friday, June 13, to begin preparing for their graduation in June of 2015. Ninth and tenth grade students are invited to attend graduation and need to RSVP with their Head Class Advisor or Grade Dean.

For non-seniors, the final two weeks of school are also busy. A couple of important things for parents of non-seniors:

  • Final assessments begin Friday, June 6 and go through Wednesday, June 11. Final assessments begin at 9 am each of these days. Do note that Wednesday, June 11 is a half-day of school with the last assessment ending at 11 am.
  • With your signed permission, students may leave campus for lunch during final assessments. Permission forms are available for students to pick up in the US Office

The last day of school, Thursday, June 12 is a full day of school for all students (9th-12th), beginning at 9 am and going until 3 pm. Students will wrap up the year in class meetings and advisory, clean out and sign up for lockers, and attend the Awards Assembly. Thursday is a normal late start day for those riding the school bus.

Follow me on Twitter: @OESheadUS.


June 6-11
Upper School Assessments
June 6
Senior/Faculty Reception & Induction into Alumnae/i Association, 3:15-4:15 pm, Dining Hall
June 7
Senior Trip Pack Check, 12-2 pm, covered basketball court
June 8-11
Senior Raft Trip
June 12
Upper School Last Day (see more detailed info in section below - especially the 11-12th grade PAL)
US Awards Ceremony, 1-3pm, OES Chapel
Senior Farewell, 4:30-5:30pm, OES Chapel
Fine Arts Night, 6:30 - 9:30pm, Bishop Dagwell Hall & Sophonpanich Courtyard
June 13
Senior Pictures & Graduation Rehearsal, 8:45am-12pm, Sophonpanich Courtyard & Trinity Episcopal Cathedral
Graduation, Trinity Episcopal Cathedral, 7:30 pm
June 14
Dorms close at 3pm


(NEW) Online Enrollment Forms for 2014-15
To complete your child’s enrollment at OES for the 2014-2015 school year, please follow the link to our online Health & Permission Forms website (see section below). Forms are pre-populated and should take just a few minutes per child to confirm and/or update the required information.  We need you to complete the online forms by June 16.
Scroll down for more detailed information and links to each required form.

(NEW) Student Driver's Permit Information
For families who will soon have a student needing a Driver’s Permit!  Be sure and plan ahead to save yourself a frantic trip to campus over the summer.  Stop by the US Office and pick up a “Statement of Enrollment” before school ends for the summer!

(NEW) Homecoming 2014
I know it is hard to believe but the planning has already begun! If you would like to get involved and show your school spirit please sign up to be on the planning committee. Homecoming is a week long event culminating in a picnic, parade and boys' and girls' varsity soccer games on September 26. We have many ways to get involved but need your input first! Click here to signup or contact with any questions. Go Aardvarks!

(NEW) Parent Volunteer Driver Classes for 2014-15
The Upper School relies on volunteer parent drivers for a variety of service projects, sports events, and the junior year literary journalism project. This is one of the few opportunities to volunteer with Upper School students. To participate, parents must complete a driver certification class in the fall of 2014, and a DHS background check conducted by OES. If you are interested in driving, please sign up for one of the certification sessions listed in the following link: Parent Driver Certification Class  For background check information, please contact (Note: driver certification is good for three years; if you took the class in 2012 or 2013, your certification is still effective.) Questions? Please contact , Upper School Volunteer Coordinator.

Selective Service Registration
By law, all young men need to register with Selective Service when they turn 18.  Registration can be completed at www.sss.gov. Please click here for more information.

Student Physicals for 2014-2015
Make your doctors appointments early! OES requires that all 9th, 11th and all new students for the 2014-2015 school year have a physical and a sports pre-participation form completed by parents and their physicians before school begins in the fall. Click on the following to download the forms Student Physical Report (grades 7-12). Your child cannot participate in any OES activities, including sports practices and openings trips, without this completed form.

OES Traffic
OES has heard this year from a number of our friends in the Montclair neighborhood about the volume and speed of OES-bound traffic traveling on their residential streets. As we wish to be good neighbors, we ask that you avoid using the side streets (Willowmere Drive and Westgate Way), but instead use the Nicol Road/Scholls Ferry route to and from school. Thanks for your help with this!

Introduction to the Concussion Management Team
You may be aware that concussions are receiving increased medical and media attention and I want to introduce you to how OES is addressing these traumatic brain injuries. While many parents are familiar with the ImPACT testing that OES completes with athletes, we would also like to let you know about our Concussion Management Team. This team is comprised of our athletic trainer, academic specialist, and school nurse. They will assist your student with school-appropriate interventions so that he/she can return to full school life as quickly as possible.
If your child has received an injury to the head that results in concussion symptoms, consider keeping your child home from school and contact your primary care physician for diagnosis. Please email one of the CMT members: , , or right away so that we can begin addressing your child's needs.
For more information about concussion management visit OCAMP.
Thanks for helping to keep our community healthy, Elaine Elliott - OES Nurse.


Wednesday, June 4
Residential Life Senior Appreciation Dinner, 6 pm
Thursday, June 5
Last day of classes for seniors
Friday, June 6
College Transition Program, 12:30- 3 pm, MS Commons
Senior/Faculty Reception & Induction into Alumnae/i Association, 3:15-4:15 pm, Dining Hall
Saturday, June 7
Senior Trip Pack Check, 12- 2 pm, covered basketball court
Sunday, June 8
Senior Trip departs from the Lower Parking Lot, 8 am (be there at 7:50 am)
Wednesday, June 11
Senior Trip returns, Lower Parking Lot, approx.12:30 pm
Thursday, June 12
Class Meetings, 9-10 am
Gathering, 10 am
Locker Cleanout, 11 am
Advisory Lunch, 12 noon
Awards Assembly, 1 pm, Chapel
Residential Family/Senior reception, 3-4:15 pm, MS Commons
Senior Farewell, 4:30pm, Chapel
Family Dinner, following Senior farewell for seniors and families (see note in link below)
US Fine Arts Night, 6:30 - 9:30pm, Bishop Dagwell Hall & Sophonpanich Courtyard
Friday, June 13 Senior Group Picture, 8:45 am, Sophonpanich Courtyard followed by rehearsal at Trinity Episcopal Cathedral
  Graduation at Trinity Episcopal Cathedral; graduates arrive at 6:30 pm for 7:30 pm ceremony; followed by Graduation Party
Saturday, June 14 Pickup students from party location by 5:00 am
  Dorms close at 3:00 pm

Click here for a printable schedule of events, RSVP form to Family Dinner, and Graduation DVD order form.


Online Enrollment Forms:
To complete your child’s enrollment at OES for the 2014-2015 school year, please follow the link to our online Health & Permission Forms website. Forms are pre-populated and should take just a few minutes per child to confirm and/or update the required information.  We need you to complete the online forms by June 16. (Note: Late submissions may not be included in the all-school directory)

2014-2015 Health & Permission Forms

In addition to the online forms, you will need to download and print at least one form listed below.

Forms for DAY students:
Emergency Care Authorization (all Day Students)
Student Physical Report (Grades 7-12) (all new students & rising students to grades 7, 9, and 11)
Allergy Information Form and Action Plan (if applicable)
Asthma Action Plan form (if applicable)

Forms for BOARDING Students:

Provision of Medical Care for Boarding Students Form (all)
Driving Permission Form (all)
Overnight Permission Form (all)
Travel Form (all)
Medical Insurance Information Form (all domestic boarding students)
Oregon Immunization Form (new students only)
Student Physical Report (Grades 7-12) (all new students & rising students to grade 11)
Allergy Information Form and Action Plan (if applicable)
Asthma Action Plan form (if applicable)


All are invited to the fabulous end-of-year US Fine Arts Night!
Thursday evening, June 12  - 6:30 -9pm

Featuring: Ceramics, Photography, Advanced Drawing, Painting, Paper Arts, Art Trek, Graphic Arts, Film and Video and more!
Music from the US Choir, Notella, and US Instrumental ensembles!

6:30pm - Art Galleries (top floor in Drinkward Center & in BDH Art Studios & Main Lobby)
7:00pm - MS Commons - Music by Notella and Soloists
7:30 - 8pm - Art Galleries & Food!
8pm (in the Great Hall): Music by US Choir & US Instrumental Ensemble*

*The music portion of the evening will culminate in a joint performance by the US choirs and instrumental ensemble in a performance of 'Baba Yetu', a setting of the Lord's Prayer in Swahili. 'Baba Yetu' has the distinction of being the first (and so far only) song from a video game to receive a Grammy.

We hope to see you there!


The international trips for Winterim 2015 will be announced to students during the final Gathering on June 12, 2014. We announce these trips nine months ahead so that families have time to consider these opportunities and plan accordingly. The course descriptions will be available online early the following week. Applications and deposits will be due in late September. If you have specific questions about a trip, please feel free to contact me or the trip leader. As always, the full array of offerings for Winterim 2015 will be announced in November.

, Director of Winterim



As students make summer plans, I hope they will include Service Learning opportunites. Summer is an ideal time for sophomores and juniors to do one of the required projects, or for freshmen to earn their 20 exploratory off-campus hours (go to the US SL website for details).

Students making plans for Service Learning outside the United States should submit the Long-Distance Service Learning form; check with Robin Schauffler if you have questions.

See the SL website for more info. Questions? Contact , US Service-Learning Coordinator.

Go to Hands-On-Portland and find date-specific volunteer events at a variety of places all over town, or CLICK HERE for the OES Service Learning website's list of projects and agencies that always welcome volunteers, anytime.


Summer Reading Suggestions:
The 2014-15 Books and Breakfast Selections!

Get a jump start on the fall reading list for the OES Books and Breakfast Series hosted by Community Diversity Link.

We will start off the school year with our first meeting on September 16th at 8:00 am in the Platt Global Classroom. We will join the middle school's "everybody read" summer selection, Wonder by RJ Palacio. An inspiring, touching story of "one community's struggle with empathy, compassion, and acceptance." A perfect summer read with your student(s), as this magical story is appropriate for kids aged 8 to 99.

In October, we'll discuss Americanah by Chimamanda Ngozi Adichie. One of the top 10 New York Times Book Review books for 2013 and just shortlisted for the 2014 Bailey's Prize for Women's Fiction. Described as "a richly told story set in today’s globalized world: Chimamanda Ngozi Adichie’s most powerful and astonishing novel yet." We look forward to engaging with this gripping tale.

Early December we'll delve into Quiet, the Power of Introverts in a World that Can't Stop Talking by Susan Cain. Everyone will be moved by this powerful and enduring book, a true conversation starter that has been on the New York Times bestseller list for several years as well as the nightstand/reading lists of many of our own OES Faculty and parents.

Should be a great season: Join us!
Questions? Contact .


All-School Tee Shirts are ready for pick up! There are a few extras which will be available on a first-come, first-served basis.

Also, don’t forget Father’s Day and Graduation are coming up! Lots of great gift items in the Store: ties, mugs, hats, picture frames, golf balls and so much more!  Stop by and make the store your one-stop-shop for your favorite aardvark fan!

* Store hours: The on-campus school store in Room 11 of Scott House will be open from 2-4pm each school day through Thursday, June 12th, and in the mornings by appointment. We will be closed for the summer until August 11th, with summer hours resuming then. You can always visit us online at www.oes.edu/store.

Questions?  Contact 


With 27 of our camps now full, we have added additional camps this week and most classes for US students are still accepting enrollment.

These are some of our great classes:

  • Star Outdoor Camp with Bevin Daglen
  • Grammar Usage Workshop and Writing Usage for the SAT with Art Ward
  • SAT Prep and Study Skills with Douglas Bloch
  • Writing for Success with LouAnn Edwards
  • Literary Analysis Essay Writing with Laura Strudwick
  • Mental Math – Arithmetic fun! with Gabe Edge
  • Architectural Design and Construction with Richard Perrine
  • Woodblock printmaking with Tod Ingham

There are still over 25 great camps available for US aged students- create your summer account now and get registered! There is something for every student’s interest this summer. Please call Joan Lowe (503-768-3145) or Helen Han (503-416-9254) for assistance.


Summer Reading about to launch!
Students have submitted their selection forms by now. Reading assignments will be posted by the end of May. Parents, please be aware that a student may choose to have the school order and purchase her or his selected book, with the purchase price (in most cases, 20% off retail price) charged to the student's OES account.

Details coming soon about the annual Summer Reading Challenge, a fun and entirely optional component of summer reading in the Upper School.

If you have questions about summer reading, please email Upper School Librarian .


Apply now to be on staff at the AASK Summer Day Camp! Work with some of the best kids around, and a stellar staff group as you learn leadership skills, teamwork and why getting up early in the summer was one of the best decisions you ever made.

Volunteer Counselor-in-Training (CIT) positions are open for current OES Upper School students, or current high school students who used to be in AASK themselves. Applications are still being accepted, and can be completed at https://www.surveymonkey.com/s/ZBJTB3N.

Paid day camp counselor positions are available for college students. Job descriptions are on line at http://www.oes.edu/AASK.

Dates for day camp are June 23 – July 26. Hours are from 7:45 a.m. – 4:15 p.m. We do not meet on July 4th. There is some flexibility on dates for first year CITs, however full time participation is highly recommended. June 23 – 27 are mandatory participation dates.

(aka Rainbow), 503-768-3193


College Essay: Tell Your Story
Increase your writing power! Learn and practice techniques for more successful nonfiction pieces and stronger college essays this summer (with Robin Schauffler). Build the skills you need for vivid, effective personal writing. Work on all levels: sentences, paragraphs, and the big picture. Study selections from great nonfiction writers and literary journalists. Leave class with a college essay draft that you can use in the application process.
Students may enroll in one or two sessions:
Class A: July 7–11 • 1:00–4:00pm
Class B: July 14–18 • 9:00am–12:00pm
Grades 10–12 • Cost: $200
Registration for these courses is completed online. Please go to: www.oes.edu/summer and follow the links to register. Payment is made by credit card or e-check. Please call Joan Lowe at the Summer Programs office if you have questions in regards to summer programs (503) 768-3145.

Seniors, please note the following test dates and registration deadlines. Enter the school code when you register (380915) and if you are taking the ACT, it is important to include the optional writing test. There is a late registration deadline for each test date that requires an additional fee. See the testing websites for additional information.

SAT/ACT Dates and (Registration Deadline):

  • SAT June 7
  • ACT June 14

Class Notes

  • 9th Grade PAL – There are no more meetings for the 2013-2014 school year. Questions? Contact Jane Langley 503- 953-3877.
  • 10th Grade PAL – There are no more meetings for the 2013-2014 school year. Questions? Contact Jan Halsey 503-635-7690.
  • Rising 11th grade students - OES requires all students who will be in 11th grade for the 2014-2015 school year to complete and return a Student Physical Report (grades 7-12). Forms must be returned to OES by August 1st. Students will not be allowed to participate in Fall sports practice or any OES activity without a physical on file, so make doctor appointments early!
  • 11th Grade PAL – There are no more meetings for the 2013-2014 school year. Contact Jan Massaro 503-297-0828.
  • (NEW) Just a reminder that the Junior Class participates in Graduation on June 13. Students should arrive at Trinity Episcopal Cathedral at 147 NW 19th by 7:00 pm and get in line immediately. Students can be picked up at approximately 9:30 pm. Questions? Please contact or . Thank you! 

  • 12th Grade PAL – There are no more meetings for the 2013-2014 school year. Questions? Contact Julie Yeager 503-675-1223.

  • (NEW) Senior photos have been taken for the Class of 2014 Alumni Composite Board. You recently received an email with directions on how to access the site and how to purchase pictures if you would like. As other events happen, i.e. cap and gown pictures, Awards Assembly, and Commencement in June, they will be added to the link as well. Questions? Please feel free to contact or .

Helpful Resources