1. TIMEBACK
Underlying all school rules is the requirement that all students will be present and on time for all classes, activities, and other school obligations.

A TimeBack provides an opportunity for students to give back time which they have taken or misused.

TimeBacks will generally be held each week on alternating Thursdays and Saturdays and will be proctored by a member of the faculty. On Thursdays, it will meet from 6:00 a.m. until 7:55 a.m. On Saturdays, it will meet from 8:00 a.m. until 10:00 a.m. Students given TimeBack will be expected to study quietly; they may not sleep or eat during this time.

Each teacher has written policies regarding absences and late papers. Any teacher may assign a TimeBack at any time to a student; the teacher is expected to let the student know the reason for the assignment, and to tell the Upper School Office.

A student who receives a TimeBack from a faculty member is expected to attend the next scheduled TimeBack.

A student who receives a fourth TimeBack in a semester, will serve a one-week in-school suspension instead of that TimeBack.

A fifth TimeBack in a semester incurs a two-week inschool suspension.

A sixth TimeBack in a semester incurs a review by the Coordinator of Attendance, Grade Dean, the student’s Advisor, and the student.

If a student skips a whole day of school or a substantial part of one (four or more classes), the Advisor and members of the Administration will review the situation; a Discipline Committee meeting is possible.

2. SUSPENSION

There are three kinds of suspension:

A. In-school suspension: In-school suspension, a more serious consequence than TimeBack (see Disciplinary Process), restricts a student’s freedom during the academic day.

• Students will check in at the appropriate place at the beginning and end of each period of in-school suspension.

• Students will spend all their free periods, including activity period and lunch, in this location. Students with more than 15 minutes of free time (because of a class getting out early, for example) must report to in-school suspension.

• Students are expected to be prompt. In-school suspension is a school obligation, and missing it will be handled accordingly.

• Students are expected to do schoolwork, read, or write letters during this time.

• Students may not eat, drink, or sleep during this time.

• Students may not receive visits from friends during this time.

• Students may not leave campus at any time during the school day.

• Students leave campus when their school obligations are completed.

B. On campus full suspension
On-campus full suspension is a more serious consequence than in-school suspension and restricts a student’s contact with other students but holds them accountable for being in a specific location and not having free time. It is the on-campus equivalent of 2C. Students are expected to come to school from 8:00 a.m. to 2:50 p.m. and sit in a designated location. Students may not talk to other students at any point during the day. They may not participate in extra-curricular activities. They may not use cell phones, pagers, email, or any other communication device. They may use this time to work quietly, read or do other activities directed by staff. Students should go to the lunchroom ten minutes before Upper School lunch begins and bring their lunch back to their post, avoiding contact with Upper School students. Unless an appointment with faculty has been pre-arranged they should leave the Upper School promptly.

C. Suspension from school or residence halls
Suspension from school is one of the most serious consequences shy of expulsion. Suspension from school will trigger the school to contact a student’s college about their behavior that is in question. Students may not come to campus or any school events for the duration of their suspension from school. They may work with teachers over the phone or through email and they may complete their work that is assigned during that time period. They may not participate in any extracurricular events. They may meet with teachers if they have a specific appointment arranged.

3. PROBATION
Probation serves as a warning that a student’s behavior, if continued or repeated, may result in disciplinary consequences up to and including expulsion. Probation may include a loss of privileges and a plan of remediation. Terms of probation are set out for each particular case.

4. DISMISSAL
A single infraction of a major school rule or a pattern of lesser infractions may lead to the dismissal of a student from OES.

5. MANDATORY DRUG AND ALCOHOL ASSESSMENT
If indicated, a student may be required to undergo a mandatory drug and alcohol assessment conducted by a school-approved service provider. A written evaluation must be sent to a designated Upper School counselor.

6. POSSIBLE SCHOOL ACTIVITY AND SPORTS RESTRICTIONS

7. COLLEGES ARE INFORMED
It is the policy of OES to notify colleges of major disciplinary infractions (i.e. those resulting in probation, suspension, or dismissal). If the applicant has been subject to serious discipline while at OES, that will be noted in the counselor’s letter of recommendation. In the event that a serious discipline infraction occurs after the application forms have been sent, OES and the student will notify the admission offices of the colleges to which the student has applied.

DISCIPLINE COMMITTEE (DC)
A Student/Faculty Discipline Committee exists to provide appropriate consequences for inappropriate actions, and to help maintain a safe and healthy community. Four or five elected students and four or five appointed faculty members (depending on gender and day/boarding representation) constitute the Student/Faculty Discipline Committee. One of the faculty members will chair the committee. The Discipline Committee may convene to deal with any infractions incurred by a student.

DISCIPLINE COMMITTEE REPRESENTATIVE JOB DESCRIPTION
A student representative to the Discipline Committee

• must know the rules of the School and be willing to uphold them.
  
  
• must be able to keep confidentiality.
  
  
• must be able to be objective.
  
  
• must be confident enough to express opinions.
  
  
• must be able to withstand potential peer pressure.
  
  
• must be flexible enough to drop everything when a meeting is called.
  
  
• must understand that meetings generally last 3–4 hours, and must be able to arrange transportation.
  
  
• must be able to work with a team of faculty and peers.

PROCESS LEADING TO COMMITTEE
1. Behavior is at issue.

2. DC Chair, Grade Dean, teacher, student, whoever needs to, brings issue to Upper School Head.

3. Upper School Head, DC Chair, and others concerned find facts, determine whether DC meets.

4. Advisor and designated Upper School counselor is notified of meeting and procedures.

5. Parents notified. Parents may attend DC meetings but are not entitled to speak, except that they may make a private presentation to the Committee for their child at the end of the meeting.

6. Student chooses faculty representative, who must be an OES faculty member and may be the student’s advisor. The faculty member will assist and advise the student in DC proceedings, but is not required to advocate the student’s position before the DC.

7. DC convenes. The Upper School Head or the Head of School may attend DC meetings as non-voting observers at their discretion.

PROCESS IN COMMITTEE
When a DC convenes, the Chair reminds members of the guidelines: Everything said here stays here; this is a deliberative committee trying to make a fair recommendation. The Chair reminds all parties to stay within the 75 • UPPER SCHOOL building until they are excused. The process continues as follows:

1. Chair explains situation in brief to the Committee. The following are called before the Committee: person or report which has brought the behavior at issue to the attention of the Committee, the student whose behavior is at issue, the student’s faculty representative and any parent observer, if present.

2. The behavior at issue is described to the Committee.

3. The student whose behavior is at issue speaks to the Committee.

4. Anyone with related information will speak to the Committee and leave.

5. The faculty representative may speak to the Committee.

6. A person bringing the behavior to the Committee’s attention may speak to the Committee alone.

7. The student whose behavior is at issue may speak to the Committee alone. (Faculty representative may or may not be present.)

8. Anyone with related information may speak to the Committee alone.

9. The faculty representative may speak to the Committee alone.

10. The parent, if present, may speak to the Committee alone.

11. The Committee will deliberate and decide on a recommendation to submit to the Head of Upper School.

12. The Head of Upper School hears recommendation. He or she may ask questions about deliberations, reasons for certain consequences.

At any point in this process, the Committee may choose to speak alone with any individuals involved. The student whose behavior is at issue may have his or her faculty representative present. Committee members may ask questions of those appearing before the Committee. Those who are not committee members, who wish to ask a question of someone other than a Committee member, must write that question on paper, and the Committee Chair will determine whether to ask it.

The Committee reserves the right to alter the procedure according to the case and as it deems appropriate. In unusual circumstances, the Committee may reconvene that day to make a final decision. The goal is to complete the deliberation in one session.

The Committee will make its recommendation for consequences to the Head of Upper School based on the information made available. Any student who chooses not to cooperate with the Committee waives his or her right to be heard. The recommendations may range from no action to dismissal from Oregon Episcopal School. The final decision rests with the Head of Upper School, who may accept, reject, or modify the Committee’s recommendation. The decision of the Head of Upper School is final, binding and subject to no further appeal. The Head of Upper School or Grade Dean will deliver the accepted response.

All proceedings before the DC are confidential.

If requested by the DC, all faculty and students are required to come forward with truthful information relevant to a disciplinary proceeding. In appropriate cases, a member of the DC may compile a short, written statement of the case which, if accurate, may be signed and accepted by the student whose behavior is at issue to expedite the process.

If a student is found to have committed a major rule violation but is not dismissed from OES, the student will be placed on probation under terms and for a period of time as determined by OES. If the student commits another major rule violation (or a series of other offenses equivalent to a major rule violation) while on probation, and in the absence of unusual mitigating circumstances, he or she increases the likelihood of dismissal from OES.

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