Voice Newsletter

June 1, 2015


It was just like old times... Upper School "Lifer" students spent an afternoon down in the Lower School.


We’re almost there! In the next two weeks, students from across the Upper School will wrap up the year. From our newest students, the ninth graders, who we applauded in Chapel recently for navigating the year and becoming full-fledged members of the Upper School, to our seniors, the Class of 2015, who will leave on their senior trip next weekend and begin a whirlwind of graduation celebrations.

Speaking of graduation, in addition to the seniors, we ask all juniors to attend the commencement ceremony the evening of Friday, June 12, to begin preparing for their graduation in June of 2016. Ninth and tenth grade students are invited to attend graduation and need to RSVP with their Head Class Advisor.

For non-seniors, the final two weeks of school are also busy. A couple of important things for parents of non-seniors:

  • Final assessments begin Friday, June 5 and go through Wednesday, June 10. Final assessments begin at 9 am each of these days. Do note that Wednesday, June 10 is a half-day of school with the last assessment ending at 11 am.
  • With your signed permission, students may leave campus for lunch during final assessments. Permission forms are available for students to pick up in the US Office.

The last day of school, Thursday, June 11, is a full day of school for all students (9th-12th), beginning at 9 am and going until 3 pm. Students will wrap up the year in class meetings and advisory, clean out and sign up for lockers, and attend the Awards Assembly. Thursday is a normal late start day for those riding the school bus.

Follow me on Twitter: @OESheadUS.


June 5-10            
US Assessments
June 5 Senior/Faculty Reception & Induction into Alumnae/i Association, 3:15-4:15pm, Dining Hall
June 6 Senior Trip Pack Check, 12:00pm, Covered Basketball Court
June 7-10
Senior Raft Trip
June 11 Last Day US Students (see more detailed info in "Closing Events" below)
  US Awards Ceremony, 1pm, OES Chapel
  Senior Farewell, 4:30pm, OES Chapel
  Fine Arts Night, 6:30-9:30pm, Bishop Dagwell Hall & Sophonpanich Courtyard
June 12 Senior Group Picture & Rehearsal, 8:45am, Sophonpanich Courtyard & Trinity Episcopal Church
  Commencement, 7:30pm, Trinity Cathedral (students arrive at 6:30pm)
June 13 Dorms close at 3pm



(NEW) Student Driver's Permit Information
For families who will soon have a student needing a Driver's Permit! Be sure and plan ahead to save yourself a frantic trip to campus over the summer. Stop by the US Office and pick up a "Statement of Enrollment" before school ends for the summer!

(NEW) Online Enrollment Forms 2015-16
To complete your child’s enrollment for the 2015-2016 school year, please follow the link to our online Permission & Health Forms website. Forms are pre-populated and should take just a few minutes per child to confirm and/or update the required information. We need you to complete the online forms by June 15.
** Scroll down for more detailed information and links to each required form.

(NEW) Juniors at Graduation
Note to Parents of Juniors:
Just a reminder that the Junior Class participates in Graduation on June 12. Students should arrive at Trinity Episcopal Cathedral at 147 NW 19th by 7 pm and get in line immediately. Students can be picked up at approximately 9:30 pm. Questions? Please contact Liz Weiler or Jacqui Gardner

(NEW) Please Report Your 2014-15 VOLUNTEER Hours
Thank you to ALL Upper School volunteers! Everyone at OES deeply appreciates all the work you have put in.
Please take a moment to record all hours you have volunteered which are NOT captured by VolunteerSpot. Examples include event organizers, grade reps/room parents, auction project coordinators, ski and debate team parent drivers etc.
Record these hours here: Report 2014-2015 Volunteer Hours
Recording your hours is important! It helps OES win grants and matching funds by demonstrating the thousands of hours our fantastic volunteers donate to create a great education for our kids.

Thanks for all you do for our kids and for taking a few minutes to let us know your volunteer hours. If you have any questions, please feel free to contact Ruchi Prakash @ Ruchi Prakash (All School Volunteer Coordinator)

(NEW) RETURN Athletic Uniforms
Summer is almost here, and the athletic department needs your help. Please check your closets, gym bags, and lockers and return any OES athletic uniforms to the Middle School office. Be sure to put them in a bag with your name attached.  

Sharpening Academic Skills
Parents of students entering grades 9 – 12, if you are interested in exploring options for sharpening or reviewing academic subject areas or skills over the summer please contact Colleen Shoemaker.

Testing Accomodations
If your rising Senior plans to take the September 12, 2015 ACT, has never applied and might qualify for accommodations contact Colleen Shoemaker before June 5 so we can collaborate on the application before summer vacation.

Selective Service Registration
By law, all young men need to register with Selective Service when they turn 18. Registration can be completed at www.sss.gov. Please click here for more information. 

Student Physicals for 2015-16
Make your doctors appointments early! OES requires all rising 9th, 11th and all new students who will be in attendance for the 2015-16 school year to complete and turn in a Student Physical Report. Forms must be returned to OES by August 1st. Students will not be allowed to participate in Fall sports practice or any OES activity without a physical on file, so make your doctors appointments early!

Parent Driver Certification Class
If you are interested in volunteering to drive Upper School Students, you must take a one-hour driver certification class through OES. You will then be certified for three years. We use drivers for Mt Hood Climb Service Day, Debate Team, Ski Team, for team sports retreats in the summer and occasional dorm student academic projects. Certification classes are only offered once in the spring and a few times in the fall. 

Certification Classes:

  1. Monday, September 14th – 11:30 am – 12:30 pm (following the 6th grade Parent Partnership event)
  2. Monday, September 28th – 7:00 pm – 8:00 pm
  3. Wednesday, October 7th – 9:30 am – 10:30 am (following MS PAL meeting)

All classes will be held in the Platt Global Classroom. Register for any one of these classes on VolunteerSpot: - MS & US Driver Certification Class
If you would like to drive for Upper School you will need a DHS background check. If you don’t have one already, please contact Jean Verheggen in the US office.

If you have any questions contact Ruchi Prakash.

OES Food & Allergy Policy
As with many of our school policies and protocols, there is occasionally the need to review, clarify and revise both current language and best practice. I am pleased to let you know that the "OES Food and Allergy Policy" has now been updated.
In keeping with our Food and Allergy Policy, we are amending the title of our school program as “Allergy Aware.” While the title has changed, the practice of how we manage allergens in our dining halls and classrooms remains the same. Allergens will still be labeled in our dining halls, and special age-appriopriate care and support will continue for all of our younger students. In collaboration with Bon Appetit, we will continue to ban nuts and nut products from all of our dining halls and classrooms.
I invite you to read through our policy: OES Food and Allergy Policy.
Please contact OES Nurse, Elaine Elliott, with any questions or concerns (elliotte@oes.edu).

Illness Information
Important Information About OES’s Communicable Diseases Protocol:

In the unlikely event of a measles (or other communicable disease) outbreak at OES, we want all families to familiarize themselves with current protocols for schools (public and private), as directed by local heath officials. Click here for more information and resources. Questions? Contact Elaine Elliott.

With the many ill students this time of year, please remember to call or email in advance if your child is going to miss school or be late for any reason. Doing so will help us keep your child safe. Email USattend or call US Attendance Coordinator, Alison Nugent, at (503) 768-3169. 

Dining Hall News
The OES dining hall has launched a new website, Cafe Bon Appetit. Now you can easily view the Weekly Menu.
Do you want to keep up on what’s happening in the OES dining hall? Are you interested in the Bon Appetit story or how Bon Appetit stumbled into sustainability? Check us out on Facebook at Bon Appetit @ OES.


PDF version here

Thurs, June 4
Last day of classes for seniors
Fri, June 5 College Transition Program, 1- 3 pm, MS Commons
  Senior/Faculty Reception & Induction into Alumnae/i Association, 3:15-4:15 pm, Dining Hall (students and faculty only)
Sat, June 6 Senior Trip Pack Check, Noon – 2 pm, covered basketball court
Sun, June 7 Senior Trip departs from the Lower Parking Lot, 8 am (be there at 7:50 am)
Wed, June 10 Senior Trip returns to Lower Parking Lot approximately 12:30 pm
Thurs, June 11 Class Meetings, 9–10 am
  Gathering, 10 am
  Locker Cleanout, 11 am
  Advisory Lunch, Noon
  Awards Assembly, 1 pm, Chapel on OES campus
  Residential Family/Senior reception, 3:15 – 4:15 pm, MS Commons
  Senior Farewell, 4:30 pm, OES Chapel
  Family Dinner, following Senior Farewell for seniors and families
  US Fine Arts Night, 6:30-9:30 pm, Bishop Dagwell Hall & Sophonpanich Courtyard
Fri, June 12 Senior Group Picture, 8:45 am, Sophonpanich Courtyard at OES followed immediately by senior rehearsal at Trinity Episcopal Cathedral
  Graduation at Trinity Episcopal Cathedral; graduates arrive at 6:30 pm for 7:30 ceremony, followed by reception at the church, followed by Graduation Party
Sat, June 13 Pick up students from party location by 5 am
  Dorms close at 3 pm


The international courses for Winterim 2016 will be announced during the last Gathering on June 11. We announce these courses early so that families can budget for them, students can earn money over the summer, and planning for these more complicated trips can begin. The descriptions of the courses will be available online after June 11. Students interested in participating in an international course in 2016 will need to submit their application by September 28, 2015. The application materials will also be available on the Winterim page of the OES website. 

As you consider these extraordinary opportunities, please note that the international trips are gone longer than the designated Winterim block, and will be cited in the course description. The official dates for Winterim 2016 will be March 17-24, and the first day of OES spring break is Good Friday, March 25. OES's spring break is the week after Portland Public and Beaverton schools in 2016, and Winterim will take place during the PPS/BPS spring break. Because some Winterim courses interface with schools or programs that operate on the PPS calendar, and because we recognize that the calendar misalignment may cause difficulties for some families, we are looking into offering a few specific Winterim courses during OES spring break and allowing the course participants to take their break during Winteirm. Stay tuned for more information on that possibility. 

As always, if you have any questions, please contact Tna Meyerhoff, Winterim Director


Online Permission and Health Forms:

To complete your child’s enrollment for the 2015-2016 school year, please follow the link to our online Permission & Health Forms website. Forms are pre-populated and should take just a few minutes per child to confirm and/or update the required information. We need you to complete the online forms by June 15. (Note: Late submissions may not be included in the all-school directory)

2015-2016 Health & Permission Forms

In addition to the online forms, you may also need to download one of the forms listed below.

Forms for all students:
Oregon Immunization From (all new students) Oregon Immunization Requirements
Student Physical Report (Grades 7-12)
 (all new students & rising students to grades 7, 9, and 11)
Allergy Information Form and Action Plan (if applicable)
Asthma Action Plan form (if applicable)

Forms for BOARDING Students:
Driving Permission Form (all)
Overnight Permission Form (all)
Travel Form (all)


US Fine Arts night is an opportunity to celebrate our students through a showcase of Visual Art and Music performances. Come celebrate the creative work of our students, Thursday, June 11th starting with an art reception at 6:30pm in the Bishop Dagwell Hall Gallery. Visual art will be in the Main Lobby and all floors of Bishop Dagwell Hall. Music performances will be in the MS Commons and the US Great Hall.

Groups performing include: Concert Choir, A Cappella, US Instrumental Ensemble, US Jazz Collective, and student works from Music in Technology. Art works on display will be representative from all US art classes.


Father’s Day and Graduation are coming up! Lots of great gift items in the Store: ties, mugs, hats, picture frames, luggage tags, and so much more! Stop by and make the Store your One-Stop-Shop for your favorite Aardvark fan!

Note: the Store will be open 2-4 each school day through Thursday, June 11th, and in the mornings by appointment.  The Store will be open limited hours in the summer, by appointment only - be sure to email to make an appointment. Reminder: the Store is now located in the Morris House.

Questions?  Contact: menashem@oes.edu


Congratulations to the Class of 2015!: All seniors have turned in their service hours paperwork by the deadline. Seniors who signed up to complete “Futures Hours” or who have registered for the Reflection Workshop on June 5 must come through with those obligations or they will be denied a diploma. 

Classes of 2016, 2017, 2018, AND 2019: MAKE PLANS FOR SUMMER SERVICE LEARNING!

Summer is a great time to do one of the required Projects, or to earn the 20 exploratory OFF campus hours (go to the Summer Opportunities page for some suggestions).
Students making plans for Service Learning outside the United States need to submit the Long-Distance Service Learning form; check with Robin for details.
** Class of 2019: All service you do after completing eighth grade will count towards your Service-Learning total. 

Questions? Email or call Robin Schauffler, US Service-Learning Coordinator: (503)416-9308.

As always, you can find ideas for Service-Learning hours and individual projects on the SL web site HERE.


Upcoming Portland-Area Receptions:

Vanderbilt University
Tuesday June 2, 2015 at 7:00 PM
Catlin Gabel School
8825 SW Barnes Rd
Portland OR 97225


Colleges That Change Lives
Wednesday July 29, 2015 at 7:00 PM
Oregon Convention Center


Oregon Private Colleges Week
Monday August 3, 2015 at 9:00 AM
Multiple Locations



Summer Course at OES - College Essay: Tell Your Story
Led by Robin Schauffler
Increase your writing power! Learn and practice techniques for more successful nonfiction pieces and stronger college essays. Build the skills you need for vivid, effective personal writing. Work on all levels: sentences, paragraphs, and the big picture. Study selections from great nonfiction writers and literary journalists. Leave class with a college essay draft that you can use in the application process. Students may enroll in one or two sessions. Rising Juniors considered with instructor permission.
Session A: July 6–10 • 12:00–3:00 
Session B: July 13–17 • 9:00–12:00

Summer Course at OES - SAT Prep & Study Skills
Led by Ryan Holland

This course will cover test-taking mentality and content review with a fair amount of practice and reflection. Instructor is a high school and middle school science teacher at Oregon Episcopal School. He has also taught algebra and geometry and privately tutored students in a variety of disciplines, including SAT prep. The course will spend equal time toward developing skills in critical reading, math, and writing. We will address strategies for improving speed and accuracy and ways to cope with the emotions before, during, and after testing. All materials will be provided, including The Official SAT Study Guide, published by the College Board.
Session A: July 27–August 7 • 9:00–12:00 (two-week course) 

Session B: July 27–August 7 • 1:00–4:00 (two-week course)
Grades 10–12 • Cost: $430 (includes book)

Seniors, please note the following test dates and registration deadlines. Enter the school code when you register (380915) and if you are taking the ACT, it is important to include the optional writing test. There is a late registration deadline for each test date that requires an additional fee. See the testing websites for additional information.

SAT/ACT Dates and (Registration Deadline):

  • SAT Testing
    • June 6
  • ACT testing
    • June 13


New Summer Classes Added for US students!

Registration is now open for the following classes- hot off the press and added this past week! Register now through OES.edu/summer

Call or email the summer program office: 503-768-3145 or lowej@oes.edu

Bettina Gregg
This class is for students who have completed Algebra 1.This review course is designed to refresh topics in preparation for Algebra 2. Skills covered include: graphing and solving linear equations and inequalities, properties of exponents and radicals, work with quadratic functions. 
August 3-7 • 9:00–12:00
Grades 8–11 • Cost: $195

Laura Strudwick PHD
Take a position on a current controversial issue that interests you and build a logical, convincing argument. Learn techniques to smoothly integrate other thinkers’ viewpoints into your discussion by working with templates from the popular college textbook They Say, I Say: The Moves that Matter in Academic Writing. Learn and share time-saving strategies for research, notetaking, and organization. Class time includes direct instruction, writing and research time, individual conferences, and class debates to develop argumentation techniques. Students will receive the resource book They Say, I Say to use in class and then take home afterwards
August 3–14 • 9:00–12:00 (two-week course)
Grades 9–12 • Cost: $420 (includes a book)

Laura Strudwick PHD
This class helps students improve and refine their writing skills, including topic selection, thesis and argument development, organization of ideas, and composition. We work together to improve writing style—sentence fluency, voice, and specific word choices. Students engage in multiple individual conferences with the instructor during the drafting, revision, and editing processes. The final product is a polished literary analysis essay. Literary content comes from world mythology (Greek, Native American, Japanese, Hawaiian, Celtic), short stories, and classic and contemporary poetry.
July 6–10 • 1:00–4:00 
Grades 9–12 • Cost: $195


Look How Far We’ve Come!
AASK Summer Day Camp 2015

Apply now! to be on staff at the AASK Summer Day Camp! Work with some of the best kids around and a stellar staff group as you learn leadership skills, teamwork and why getting up early in the summer was one of the best decisions you ever made.

Volunteer Counselor-in-Training (CIT) positions are open for current OES Upper School students, or current high school students who used to be in AASK themselves. CIT program participants are volunteers; first year CITs have a practicum working with elementary school students and the practicum for second year CITs is with middle school students. CITs help out in the classrooms in the morning and in the afternoon support the many logistics of helping camp run smoothly. They also gain experience in an area of special interest: technology, art, sports and nature, or music.

Full job descriptions are online and applications are online as well; paid day-camp counselor positions are available for college students. The CIT program may be completed as a service learning project at OES.

Dates for day camp are June 22 – July 25 (please note that July 25 is a Saturday, and attendance is required). Hours are from 7:45 a.m. – 4:15 p.m. We do not meet on the July 3, as it is part of the July 4 holiday. 

Questions? Contact Myra Clark (aka Rainbow) or 503-768-3193


  • 9th Grade PAL – N/A - tune in next school year!
  • 10th Grade PAL – N/A - tune in next school year!
    • Rising 11th Grade students - OES requires all students who will be in 11th grade for the 2015-16 school year to complete and turn in a Student Physical Report. Forms must be returned to OES by August 1st. Students will not be allowed to participate in Fall sports practice or any OES activity without a physical on file, so make your doctors appointments early!

  • 11th Grade PAL – N/A - tune in next school year!
  • 12th Grade PAL – N/A - tune in next school year!
    • (NEW) Senior photos have been taken for the Class of 2015 Alumni Composite Board. You recently received an email with directions on how to access the site and how to purchase pictures if you would like. As other events happen, i.e. cap and gown pictures, Awards Assembly and Commencement in June, they will be added to the link as well. Questions? Please feel free to contact Pat Freeman or Jean Verheggen.

  • PAL meeting Calendar (all grades)
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