Voice Newsletter

November 30, 2016

Pull a tag from the Giving Tree in the reception area and provide a gift for a family in need--more information below. (Photo credit: John Holloran)


I hope students and families had a rejuvenating Thanksgiving break.

The coming weeks will be focused on preparing for final assessments (December 13-16, detailed schedule available on the OES calendar). We have exams before the long holiday so that those weeks off can be a true break (there should be no new assignments over this period). There are two assessments scheduled each day, with just one on Friday. Do make note that exams begin at 9:00 am Tuesday through Thursday, December 13-15 and at 10:00 am on Friday, December 16, and students are allowed to come late on those days. Students can leave campus during the break between exams with a signed permission form. And students can be excused from school by parents during their open block exam period - you need to call or email Kim Groh (503-768-3169; USAttend@oes.edu). You can discuss these opportunities to make the appropriate decision for your family.

The final event of our 2016 calendar is the annual St. Nick Chapel on Friday, December 16 at 1:30 in the OES gym. Please note that students are required to be present (unless excused for cause), and parents are welcome to attend. (Please note that the final assessment on Friday, December 16 begins at 10:00 am.) 


December 1 Advent Lessons & Carols, 6:30 pm, OES Chapel
Afterglow & Holiday Art Sale, 7:30 pm, Great Hall 
December 2 Holiday Art Sale, 8:30 am, Main Lobby Gallery
Yearbook Senior Mug Shots due (see below) 
December 5 Sports Leadership Class, 6:30 pm, US Room 60
Screenagers Film Showing for Families, 7:00 pm, Chapel 
December 9 Holiday Movie Night, 8:00 pm, The Pit
December 12 Sports Leadership Class, 6:30 pm, MS Library
December 14 Sophomore Backpack Slide Show, 7:00 pm, Dining Hall
December 15 Community Conversation - The Space Between Us: Immigrants, Refuges, and Oregon - Speaker: Manuel Padilla, 6:00 pm, OES Chapel
December 16 St. Nick's Chapel, 1:30 pm, Gym
December 19-January 2 Winter Break
January 3 Classes Resume



Honeywell Instant Alert
It is important to be ready for what nature throws our way. OES contracts with an emergency announcement calling service that will notify families of school delays and closures and other emergencies. In order to receive these announcements, you must register with Honeywell Instant Alert. Learn more.

Attendance REMINDER
Please remember to call or email in advance if your child is going to miss school or be late for any reason. Doing so will help us keep your child safe. Email USAttend or call US Attendance Coordinator, Kim Groh, at (503) 768-3169.

John Holloran Athletic Event Galleries
For more photos by John Holloran (Director of Studies/Upper School History Teacher), please visit his SmugMug account. Often we feature his photos in the VOICE and this is a great way for you to see them all!

OES Food & Allergy Policy
I invite you to read through our policy: OES Food and Allergy Policy.
Please contact OES Nurse, Elaine Elliott, with any questions or concerns (elliotte@oes.edu).


This past Sunday, November 28th, marked the beginning of a new season and year in the Christian tradition.  The four weeks of Advent are set aside as a solemn time of reflection, expectation and preparation.

This Thursday evening (December 1st), from 6:30 to 7:30 p.m., we will hold our annual Advent Lessons and Carols Service.  This endeavor, which includes readings from scripture and music offerings from our students, is one of our school's defining Episcopal moments. 

Music offerings will come from the Lower School Boys' Choir, the Lower School Handbell Choir, the 8th Grade Voice Ensemble and the Upper School Concert Choir.

This is truly a wonderful way to enter into the joy, hope and reflection of this season, and we would love for you to join us.  Regardless of your tradition or faith background, we hope you might find this to be a meaningful and hope-filled service.

If you have any questions, please call on one of us.

Blessings to you during this busy season,

Chaplains Jenny, Heather and Phillip


Be sure to stop by the Holiday Art Sale this week - held in the Main Lobby of the school this coming Thursday, Dec.1st - 9am - 3:30pm and 7:30pm - 8:30pm (after the Advent Service at Afterglow) and on Friday, Dec. 2nd 8:30am - 3:30pm! Lots of wonderful handmade, holiday gifts all made by students and employees of OES. Featured items include paintings by US students, handmade cards and fused glass jewelry by US students, ceramics by Michael Standley, bath salts and earrings by Kelly and Rose Cowing, lovely jewelry by Andrea Rosselle, fabric arts by Robin Weitzer, cards by Myra Clark, beautiful collage papers, and many more wonderful items! 10% of the proceeds will benefit the Bravo Youth Orchestra, this year's organization chosen by US members of the Art Sale committee (Bella S., Ashley S. and Olivia D.). Students and Employees can charge their account. We look forward to seeing you there!


As we enter the winter season, we ask you to be the light that offers hope and love to families from our partner school, Whitford Middle School. Some of the families are in need of clothing and other items. You can support families by:

  • Writing thoughtful notes of encouragement
  • Picking a tag off the tree by reception and buying a gift or gift card and then placing the unwrapped gift or gift card with the tag under the tree by the reception desk by December 9, 2016
  • Donating wrapping paper and ribbon [Drop this off in area 51 just off the Great Hall in Upper School]
  • Volunteering to help wrap gifts on December 12th and December 13th by signing up here.

Our thanks to the students from the Service Learning Advisory Committee (SLAC) and the Beaverton-Oregon Episcopal Leadership Team (BOLT) for coordinating this project.


Thanks so much to all of you who attended our Middle School PAL night focusing on technology on November 9th. Here are the presentations and resources that were shared that evening:  https://sites.google.com/a/go.oes.edu/oes-technology/

I hope you will be able to join us for our showing of Screenagers in the chapel on Monday, December 5th from 7-8:30 pm to continue the conversation. There is also a great article out right now in the New York Times that I encourage you to read: "When Tech is a Problem Child," focusing on this subject. If you have any questions, please contact Ann Sulzer, Head of Middle School.


On Wednesday, December 14th from 7-8pm in the Dining Hall, a collection of photos from this year's Sophomore Backpack Trip will be shown.  Parents, Families, Sophomores, Teachers, and Backpack Instructors are all invited on this evening to drink a warm cup of tea, coffee or cider and view photos from this awesome adventure that our Sophomores accomplished together.  Please contact Tom Handel if you have any questions about this event.



We are looking for at least four host families for French students participating in our French Exchange this spring.  We will be hosting the group (20 students and 2 teachers) in April.  Lindsey Zanchettin and I will be taking eight of our OES students to France in March and each of these students will be hosting as well, but there are many more French students who participate in the program.  The approximate dates are the 11th - 29th of April.  In addition to sitting in on classes, the French students will be taking day trips in the Portland region, a 3-day trip to Seattle, a trip to the coast and perhaps a day hike in the Columbia Gorge.

This is a great opportunity to get to know a French student and to practice speaking French, although knowledge of French is not an absolute necessity as students are here to improve their English skills.  Hosting a student is not meant to be like entertaining a guest for 20 days, but rather like having an extra child / sibling in the house.  It is fun to introduce students to different sites and activities in Portland, but it is equally interesting for students to participate in the everyday life of an OES student and that includes homework time, sports practice, grocery shopping etc.  If you have travel plans that would interfere with a weekend, it is easy enough to arrange for your student to stay with another family for a few days.

OES students who are not traveling to France but host a French student can earn up to 20 ON campus service hours for hosting these students.

I am available to answer any questions you might have. Please give me a call or send me an email.

We would like to find families as soon as possible because the French students are eager to begin communicating with their “correspondants” or hosts.

Merci bien, thanks very much for considering the program. We would like to hear from interested families by Wednesday, December 7.

Katrina Perry (Upper School French) 


By grade level, students should focus on different tasks between now and the end of Semester I (Thursday, January 26):

9th grade: Work on the 20 exploratory OFF campus hours needed before January 2018, and look for ON campus opportunities. 
10th grade: Must finish the 20 OFF campus hours by January 26 (!!). Students will not be allowed to propose a Service-Learning Project until those hours are completed. Check out the Opportunities page of the SL website—updated frequently with ON and OFF campus tasks. 
11th grade: Look for ON campus opportunities, and be thinking about what to do for Service Learning Projects; try to complete at least one Project before June 2017 (and if the 20 OFF campus hours are not complete, see Robin NOW!).
10th & 11th grades:  Plan and propose SL Projects. Information on Project requirements, suggestions & curricular options, and the Project Proposal form are on the SL website.
12th grade:  The deadline to turn in all ON campus SL hours is Friday, May 26… which is much sooner than you think! It is wise to try to get this done before Spring Break, if possible. Service Learning Projects must be completed (or nearly so) by May 1.

Eleven seniors have already completed the entire Service Learning requirement… 📣YAY!!👏 … and others are close behind.

Students are always welcome to drop by Area 51 to brainstorm ideas! See the SL website for more info. And of course, if you have questions, please check in with Robin Schauffler, US SL Coordinator, by email or phone: (503)416-9308.


Families seeking financial aid for the 2017-2018 school year may begin the online Parent Financial Statement (PFS).  The PFS is due on February 3. School and Student Services (SSS) has a free recorded webinar to guide parents through the financial aid process, available here. An OES Financial Aid Information Evening will be offered in the LS Library on Monday, December 5, 7-8pm (no RSVP required). This event is most appropriate for families new to the FA process, but everyone who is interested in the OES Financial Aid process is welcome to attend.


If you have a child ready to join the OES community in the 2017-18 school year - the application deadline is:

  • Grades PK – 8:  January 19
  • Grades 9-12:  January 26  

We offer a reduced application fee of $50, if you apply online by December 15.  Current parents will use their parent portal password to log into the online application. View application forms on the admissions website.


The full catalogue and registration forms are available online (you'll be able to find the catalogue and links to the registration and financial aid forms here). The intention of our timing is to give families an opportunity to discuss course options over Thanksgiving break. Students must submit their registration no later than 3pm on Wednesday, November 30 (today). When your student registers, an email will automatically be sent to the parent email address provided by the student. That email will show your student's course registration and will request your approval via electronic signature. In order for your student's registration to be considered complete, a parent must electronically sign and send their approval via return email before 3pm November 30.

What can you do to help ensure that your student will have a great Winterim experience?

  1. Make sure that your student lists a variety of courses and no more than 3 trips among their 5 choices.
  2. Return your electronically signed course approval promptly.
  3. Financial aid is available for all courses. Please be sure to submit financial aid applications to Jen Bash by 3pm on Wednesday, November 30.

Questions? Please contact Christina Meyerhoff.


Aardvark 101 is a five-week extended orientation program that supports all 9th and new 10th graders' transition into Upper School by presenting general expectations and a menu of suggested strategies to help students meet their goals.  Colleen Shoemaker added academic skills resources from Aardvark 101 to her OES web page in response to suggestions from 9th grade parents at the October PAL meeting.  You can find these at the Skills Resources page and may find them helpful as you discuss with your child their experience at Upper School so far.  


Ron Silver, historian extraordinaire and famed Winterim guide, is leading a summer trip to Boston and Philadelphia.  Please e-mail Kati Stenstrom to sign-up. 

Dates: June 20-28, 2017
Cost: $1300-$1500 per person based on double occupancy. Cost does not include meals or airfare.
Participants: Open to parents with students (entering 9th grade or older) and to students entering 10th grade or above without parents. 12 participants only.
Course instructors: Ron Silver, Colleen Shoemaker

Description: This trip is a chance to explore the events and factors that changed 13 independent colonies into the United States of America. We'll use Boston and Philadelphia as the base to experience how we went from content subjects of a far away King to revolutionaries wanting our own government. In the Boston area we'll spend two days walking the Freedom Trail, reliving the Boston Massacre, the Boston Tea Party, the start of Paul Revere's ride (with William Dawes as well) and look at Colonial life. We'll wrestle with the conflicts of John and Sam Adams, James Otis and John Hancock, all wanting revolution, and Governor Hutchinson and General Gage, good men, who wanted order and the status quo. We'll spend one day at Lexington Green where "the shot heard round the world" was fired and then on to Concord to the "rude bridge that arched the April flood", as the Regulars first realized the rabble would shoot back, and not back down. After that we'll travel via high speed Acela train to Philadelphia , where both the Declaration of Independence and the United States Constitution were authored. We'll go to Carpenter's Hall, where the First Continental Congress met, Independence Hall where our government was created, as well as other buildings that served as the nation's capital before the establishment of Washington, D.C. We'll also spend a day at Valley Forge to fully appreciate the experience and sacrifice of the Revolutionary War soldier.

Travel: In an effort to accommodate family summer travel plans, the trip group will meet in Boston on the evening of June 20. Students traveling without a parent will be welcome to travel one or both directions with trip leader Ron Silver, flying into Boston and out of Philadelphia.



Coming your way on Saturday, March 11, 2017:

They say that Girls Just Want to Have Fun and the boys do too.  So mark your calendars for another great night on the town with your significant other, celebrating the amazing and wonderful students, faculty and staff of OES!

Here’s how you can participate: 
DONATE: Wake me up before you Go-Go and then Make it Big by shopping for your auction donations.  Check out the Black Friday sales for props for the special party or dinner you’d like hold, or the unique art, jewelry, spa items or gifts you know might cause a Total Eclipse of the Heart.

SPONSOR the AUCTION What a feeling you’ll have when you consider which sponsorship level has the best benefits for you.  This is a great way for the Men (and Women) at Work to go Down Under and behind the scenes to help underwrite the event and have the funds we raise go directly to project the Auction Supports. 

ADVERTISE: Time after Time, you can find ways to advertise in the auction catalog.  For example, you could feature your business, your favorite grad and your favorite club or team to a captive audience of 400 auction attendees.  

GET INVOLVED:  Start a Flashdance mob and bring your friends, your time and your talents to volunteer before, during and after the Auction.  Oh, what a feeling, you’ll have!  

It is thanks to the support of our greater community that the OES auction is a huge success.  Thank you in advance for making the upcoming auction, THE fundraising event of 2017.  We look forward to celebrating with you on March 11th.

From your auction co-chairs, Hilary O’Hollaren and Diane Engelhard Jones.  


Men: Why Registration?

  1. It's the Law - Virtually all men living in the United States and U.S. citizens living abroad must register at 18 with Selective Service. Men may pre-register at 17 years and 3 months and when they turn 18, they will automatically be registered. Men 18-25 years old remain in a database for national emergencies, requiring a future rapid expansion of our Armed Forces.
  2. Fairness and Equity - By registering all eligible young men, the Selective Service System ensures a fair and equitable draft, if ever required; however, there has not been a draft since 1973.
  3. Insurance for the Nation - By registering, a man's voluntary participation helps provide a hedge against unforeseen threats. It is a relatively low-cost insurance policy for our Nation.
  4. Civic Duty - It's your responsibility to ensure that young men, 18-25, understand the law so they can make an informed decision about registration compliance. Currently, more than 90 percent of eligible young men are registered.  It's a civic duty of every young man to comply with the law.
  5. Protect Eligibilities for Future Benefits - It's what a man's got to do. By registering, a young man stays eligible for jobs, college loans and grants, job training, driver's licenses in most states, and U.S. citizenship for immigrants.


  • The Upper School Library is seeking a couple weekly parent volunteers to help with shelving and other organizational tasks. If you have an hour or two a week and would like to help out, please email Upper School Librarian Chris Myers 
  • Join Friends of the OES Libraries (FOESL) and help promote libraries, literacy, and love of reading in all three divisions of OES. This awesome parent-volunteer organization works with the OES librarians to help bring authors to campus, stage reading-promotion events, and help put on book-related events like the now-annual Great OES Book Swap (GOBS), coming next April (start saving your used books!).


The season of student conferences and course reports is upon us. Conferences for returning Sophomores and Juniors are held February 16 and 17. Families are provided an opportunity to indicate a preference of timing and given advance notice of the conference schedule. We urge all students to attend their conference.

Three or four times a year, teachers write narrative reports that describe performance and progress: November, January, April, and June. New this year, advisors will prepare a report in the spring, commenting on the commitments and growth of each student, framed by the Essential Competencies. These reports will include student reflections and replace third-quarter comments for year-long courses.

In addition, teachers may write Interim Reports whenever a student's work in a class is not satisfactory, deserves special mention, if the student fails a major assessment, or if the student has a cumulative grade of C- or below. Interim Reports are sent to the parents and the student.

For more information about the Conferences or Comment Reports, please visit the Upper School Handbook.



Thank you, Upper School Parents! Thanks to you, in the month of October we raised $489,476 in gifts and pledges, 58% of goal! 

37% of parents have donated, including:

  • 43.75% of 9th grade parents,
  • 37.65% of 10th grade parents,
  • 45.98% of 11th grade parents, and
  • 23% of 12th grade parents.

For those of you who were unable to give or pledge during the month of October, you have until June 15, 2017 to get your donation in this year.

If you have any questions regarding the OES Fund, please feel free to contact Georgina Miltenberger (at gmiltenb@hotmail.com), Jaime Sales (at jaimeksales@gmail.com) or Annual Giving Manager, Ami Margolin Rome, at 503-416-9368 or via email at romea@oes.edu


11th Grade PARENTS:  'Tis the season for giving! Every little bit of time you can spare helps since it will take a village of Junior Parents to help with this all night event!  The big day: JUNE 16, 2017, 10:30 PM to 5:30 AM

OES tradition includes 11th grade parents planning, organizing, & hosting the graduating seniors’ all-night party that brings the night of graduation to a close. The US Graduation Party takes place immediately following the 2017 Commencement and reception on June 16, 2017. As parents of seniors in June 2018, our students will be hosted by the Junior Parents, and we will be off the hook for their senior all-night graduation party!


The planning committee is already working to make this a wonderful event for this year's graduates and will be looking for parent volunteers soon!

Michele Ackerman and Kris Smole, Grad Party Chairs


Click on the following link to access the yearbook site US Yearbook 2016-17. Here, you will find helpful information for all students (and parents) to access.

If you have any questions, contact Sue Jensen.

Senior deadlines:
1. MUG SHOTS:  December 2, 2016
2. SENIOR PAGES: January 13, 2017
3. BABY PICTURES: March 3, 2017
4. PARENT ADS: March 10, 2017


Please note the following test dates and registration deadlines. Enter the school code when you register (380915) and if you are taking the ACT, it is important to include the optional writing test. There is a late registration deadline for each test date that requires an additional fee. See the testing websites for additional information.

SAT/ACT Dates and (Registration Deadline):

SAT testing

  • December 3 (11/3, late 11/22)
  • January 21 (12/21, late 1/10)
  • March 11 (2/10, late 2/28)
  • May 6 (4/7, late 4/25)
  • June 3 (5/9, late 5/16)

ACT testing

  • December 10 (11/4, late 11/18)
  • February 11 (1/13, late 1/20)
  • April 8 (3/3, late 3/17)
  • June 10 (5/5, late 5/19)


Pre-Ordered items should arrive December 10.

Pajama Bottoms: $30, 100% cotton, sizes: Youth S-L, Junior XS-XXL, Adult XS-XXXXL

Women's Tank Tops: $20, made by District Threads, 100% cotton, available in black or heather grey, sizes: Women's XS-XXXL

New Youth and Adult Tee Shirts: $18, cotton/poly blend, available in black, gray or white, sizes: Youth XS-XL, Adult S-XXXL

Boxers to Wear as Pajamas or Underwear: $26, made by District Threads, 100% cotton, sizes: Junior and Adult XS-XXXL

Please email your order directly to Madeleine Menashe or use the OES online store to place your order.

Questions? Contact Store Manager: email Madeleine Menashe or call 503-768-3170


  • 9th Grade PAL – Next meeting: January 9, 8:00 am, DVR. Questions? Contact Clare Rathbone.
    • Upcoming meetings: 2/6, 4/4, 5/1.
  • 10th Grade PAL – Next meeting: January 17, 8:00 am, DVR. Questions? Contact Rico McIver
    • Upcoming meetings: 2/13, 4/10, 5/8
  • 11th Grade PALNext meeting: January 23, 8:00 am, DVR. Questions? Contact Jennifer Hapke.
    • Upcoming meetings: 2/21, 4/18 (Platt), 5/15.
  • 12th Grade PAL – Next meeting: January 30, 8:00am, DVR. Questions? Contact Holly Hady
    • Upcoming meetings: 2/27, 4/24, 5/22
  • Monthly US PAL notes are now accessible by doing the following:
    • www.oes.edu
    • Click on “Parent Home Page” at the bottom
    • Scroll down and click on “Get Connected”
    • Click on “PCL & PAL Minutes”
  • PAL meeting Calendar (all grades)






Important Information

Donate Now

You may make a secure gift to the Annual Fund online.

Archived Voice

November 15
November 1

October 15
October 1
September 15

September 1

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