Voice Newsletter

February 8, 2017

Midwinter Madness kicked off February 2nd. This year, money raised will go to The Seed School. (Photo credit: Grace W.)


We are fortunate in Upper School that the gloom of February is dispelled by our Midwinter Madness, which is now in full swing. This student-planned and run series of fun events is designed to build community, relieve some stress and also to raise money for a good cause, which this year is an early childhood education program in the town of Gbarnga, Liberia, a project developed by a former Peace Corps volunteer and current Lincoln High School teacher. The money students raise will go to building a schoolhouse in an under-served area. Your support for the various MWM events and fundraisers (e.g. t-shirts, bake and soda sale, basketball and volleyball events) is much appreciated.

If you haven’t had a chance yet to hear a State of the School presentation, there is another opportunity on Monday, February 13th, from 8 to 9 am in the Platt Global Classroom in Upper School. This presentation by Head of School Mo Copeland is open to all parents.

Last Friday, February 3, was our first opportunity to try out the new Remote Learning Protocol for Upper School, to enable students to continue their school work even when school is closed. This is a temporary plan for this year, which we will review at the end of the year. But early reports are that it works, even if imperfectly. Each class had a designated time to meet, and teachers had the chance to offer work that could be done either at home or online. We hope that by doing this we can avoid having to add extra days to the Upper School calendar in June. 


February 8 Parent Community Link (PCL), 8:00 am, DVR
Junior College Panel, 7:00 pm, Great Hall 
February 9 Community Conversation - What Are You? Mixed-Race and Interracial Families in Oregon's Past and Future - Speaker: Dmae Roberts, 6:00 pm, Great Hall
February 10

Senior/Faculty Basketball Game, 3:20 pm, Gym
OES-Catlin Volleyball Night, 7 pm, OES Gym

February 13 State of the School (Hosted by US PAL), 8:00 am, Platt
10th Grade PAL Meeting, 9:00 am, Platt 
February 16-17 No US, 10th and 11th Grade Conferences, DC 2nd floor 
February 20 US in session, F block day
February 21 11th Grade PAL Meeting, 8:00 am, DVR
Grad Party Planning Meeting, 9:30 am, DVR 
February 23 Science Fair Expo Exhibits Open to the Public, 8:00 am - 5pm, SPARC
February 24 Science Fair Open House (Students Present Boards), 6:30-8:30 pm, SPARC
Science Fair Awards Ceremony, 7:30-8:30 pm, SPARC 
February 27 12th Grade PAL Meeting, 8:00 am, DVR
All School Instrumental Concert, 6:30 pm, Gym 
March 1-4 Winter Show, 7:00 pm, Great Hall


Honeywell Instant Alert
It is important to be ready for what nature throws our way. OES contracts with an emergency announcement calling service that will notify families of school delays and closures and other emergencies. In order to receive these announcements, you must register with Honeywell Instant Alert. Learn more.

Attendance REMINDER
Please remember to call or email in advance if your child is going to miss school or be late for any reason. Doing so will help us keep your child safe. Email USAttend or call US Attendance Coordinator, Kim Groh, at (503) 768-3169.

John Holloran Athletic Event Galleries
For more photos by John Holloran (Director of Studies/Upper School History Teacher), please visit his SmugMug account. Often we feature his photos in the VOICE and this is a great way for you to see them all!

OES Food & Allergy Policy
I invite you to read through our policy: OES Food and Allergy Policy.
Please contact OES Nurse, Elaine Elliott, with any questions or concerns (elliotte@oes.edu).


OES parents, and students grades 8-12, have been generously invited to join the Catlin school community for an evening with the authors of The 10 Myths of Teen Dating on Monday, February 13, from 6:00 PM – 8:00 PM in the Cabell Theater on Catlin’s campus.  Authors Daniel Anderson M.Ed. and his daughter, Jacquelyn Anderson M.Ed., present their experiences on this topic from the perspective of the parent-child relationship as well as that of local public school educators. There will also be an opportunity for a break-out session for parents and students to have further discussion.  It looks to be an interesting evening, as well as a great opportunity to connect with another school community!  Please contact Amanda Weber-Welch at OES if you have further questions about this event.


Friends of OES Libraries (FOESL) is starting to coordinate this year's Great OES Book Swap (GOBS), planned for the week of April 24th.  

As we move from hosting GOBS every other year to every year, this is a great time to get involved.

If you were inspired to clear out your bookshelves over winter break or as part of a New Year's resolution, please save your books to share at GOBS!  We will look forward to collecting gently used children's, young adult, and adult books (no textbooks, please) to share and exchange within our community this spring, with any remaining books being donated to local libraries or charities.  We're likely to be able to start accepting donations the week of April 17th.

Please also consider joining us at a future meeting of FOESL to help plan campus events that celebrate our community's love of books and reading, including author visits, literary festivals, and the now-annual GOBS event.  

Friendly people. Fun events. Small time commitment! 

Upcoming meetings on Tuesday mornings 8:05 - 9:30 am in the DVR:

February 28th
April 18th
May 23rd

Changes posted to FOESL website if any occur.

Qs?: Rebecca Thompson, rebecca.n.thompson@gmail.com


Online Health & Permission Forms due May 1

Paper forms (as applicable) to be completed and returned to OES by August 1:
Physical Forms (required for students who will be in Grades K, 7, 9, and 11 in the 2017-2018 school year)

Allergy Information Form and Action Plan – update annually
Asthma Action Plan – update annually
Driving Permission Form (Boarding students – update annually)
Overnight Permission Form (Boarding students – update annually)


11th Grade PAL meeting scheduled for Tuesday, February 21st, 8 - 9:30 am in DVR with Grad Party Planning Meeting following 9:30 - 11 am.

We recognize school is in session on Monday, but we've decided to stick with the original schedule.

Thank you
Jennifer Hapke
11th grade PAL rep



The Upper School’s annual winter fundraiser, Midwinter Madness, will run Feb 2-Feb 14 and this year will raise money for The Seed School. This Portland-based nonprofit is designing, constructing and running a school in Liberia focusing on providing early childhood education. Parents are encouraged to attend and support the various Midwinter Madness events.

This year’s planned events include:

  • Juice sales: Feb 2-12 For only $2, a student (and parents!) can send a bottle of IZZE to a friend or someone who is “their main squeeze.” For $3 a student can send an IZZE with her or his identity blocked. For $1 a student who has received an IZZE can find out who sent him or her the drink (unless the identity is blocked).  Virtual IZZEs are also available to send to OES alums.  Parents please email Bettina Gregg or Liz Weiler to arrange IZZE orders. 
  • GorillaGrams: Feb 2-12 Have your IZZE delivered by a dancing gorilla or giant bunny! Prices vary, but start at $20.
  • The annual Senior-Faculty Basketball Game, at 3:20 pm Friday, Feb. 10, in the OES gym. Admission: $5.
  • OES-Catlin Gabel Volleyball Event, at 6:00 pm Friday Feb. 10, in the OES gym. Admission to play or watch is $5 per person.
  • Mega-Bake Sale, Feb.6-10 in the Great Hall, from 7:30 am until baked goods run out each day.
  • Parent Participation Plan: If you are just excited about supporting the great work of The Seed School, you may write a check or charge to your student’s OES account whatever amount you think is appropriate.

Parents, please be aware that students will be allowed to charge Midwinter Madness purchases to their OES accounts. You may wish to discuss with your child some limitations on these charges. Midwinter Madness purchases may also be made with cash or with checks made out to OES (please indicate “Midwinter Madness” in the memo space). Approximately 50-75 percent of all Midwinter Madness purchases are tax-deductible, depending on the event/item.

If you have questions about Midwinter Madness, please contact the faculty coordinators, Bettina Gregg or Liz Weiler.


Parents, family, and friends of the OES community are invited to visit the OES Aardvark Science Expo where Upper School research projects/exhibits will be on display.

On Thursday, February 23rd, from 8:00 AM – 5:00 PM, the exhibit hall in SPARC Gymnasium is open to the public. This is an excellent time for members of the entire OES community to spend time perusing the wide array of 200+ incredible projects and reading exhibit boards. Student exhibitors will not be with their projects for interviews.

On Friday, February 24th, after judging, there is an open house from 6:30 – 7:30 PM, followed by the awards ceremony from 7:30 – 8:30 PM. Buses will run between SPARC and the lower lot by the athletic fields from 6:20–9:00 pm. Parking at SPARC by permit only; if you would like a parking permit for SPARC, inquire at the Upper School office.

Would you like to help as a judge or volunteer? If you have science degree, work experience, or extensive knowledge in any of the scientific disciplines and your children are not attending upper school yet, please consider volunteering as a science fair judge. If you cannot judge, please consider asking your friends or colleagues to volunteer for our event. Breakfast and lunch provided. Visit the Volunteer Opportunities page.

For a more comprehensive schedule visit Complete schedule link.


It’s Prom Night on March 11th at Montgomery Park!

You want a most excellent time at the most happen’en event since the 1980s?  Book on over to sign up, and then glam yourself up.... 

Choose among some bodacious ticket options quickly as ticket sales are on the rise!

  • Homeroom tickets:  Sign up as a couple, or come single for the choicest event since the 1980s!  Decide later if you want to stay on campus (Montgomery Park) for Aardie’s “post-prom” activities.   
  • Varsity Seating:  Get big time recognition in the yearbook (catalog), in addition to courtside seating.  This is the perfect ticket if you’re in for Aardy’s Post Prom activities.  If you and your nine BFFs are ready to go, set your Student Council Table now! 

Class baskets this year are so gnarlyAre you down for a donation?  Go to your class link at signup.com and bring in your fave contribution to make the basket just chill!

Pink Floyd might prefer our Wall of Wine: Grab your favorite bottles of red, white or something in between, valued at $25 or more and bring the in to add to the wall now.  Champagne valued at $25 or more is also welcome. 

Bodacious donations still welcome!!!
Consider one of the following donation ideas or come up with one of your own: 

  • Vacation home: A magical week or weekend at your secret mountain or beach hideaway would be totally ace!

  • Airfare Mileage:  Make a package even more glam and bring in some miles from your recent air travel missions! 

  • Gift Certificates Galore:  Who’s up for dinner out?  The Movies? Or a trip to Disneyland?  Come up with your own rad idea, or check in with the Auction Office to see if there is something special to complete a package.  A few that are always auction faves are those for hot hotels and B&Bs, rad restaurants, and sick special events.


Dear Junior Parents,

We are still in need of items for the 11th grade basket for the Auction!!

Our 11th Grade class basket theme is ”Spring Break Portland”.  Please help build this basket with gift certificates and donations.  There is a list below with ideas that will be listed on the volunteer website http://signup.com/go/h6mEvE.  I am happy to add additional items if you have something you would like to donate that is not listed.  If you want to share/split the donation with another family feel free to do so.  You can drop items off in the box marked “US Auction Basket Donations” located in the US lobby or you can call me and drop it by my house when you are driving to and from OES.  Please note you or your child’s name and the value of the donation on the item and/or attach the donor form here is the link.  

Thank you very much for helping with this.  Let’s make Hilary proud!


Leslie Aaron

Ideas for Items:

Activities -  iFLY, Skyhigh, Ynot Laser tag, Glowing Greens Miniature Golf, Mental Trap Escape Room Game, Movie passes, SuperPlay, Timberline/Mount Hood Meadows lift tickets, OMSI, Portland by Segway, Portland Kayak Company, Blazers, Winterhawks, Oregon Symphony, Portland Opera, Local theater productions, Bag&Baggage

Food - Slappy Cakes Restaurant, Benihana Beaverton, Voodoo Doughnuts, Salt and Straw

Lodging - One or Two night stay at Lodge/hotel/condo or personal home/cabin  — Mount Hood and Oregon Coast.  

Shopping - Columbia Employee Store Passes, Nike Employee Store Passes, Adidas Employee Store Passes, REI Gift Card


There are always lots of new and ongoing Service Learning opportunities, ON and OFF campus, posted on the SL website; check it out.

Service Learning records have been updated as of January 26, and will appear in Semester 1 Comments. If you have questions about the records, please contact SL Coordinator Robin Schauffler.

REQUIREMENTS by grade:  

  • 12th grade: Seniors should have at least one Project completed, and another proposed. We now have 18 seniors who have completed TWO!!
  • 11th grade: Work on Projects & Reflections, and turn in OVERDUE OFF campus hours. JUNIORS MUST COMMUNICATE WITH ROBIN ABOUT PLANS FOR COMPLETING THIS REQUIREMENT before any Project will be approved.
  • 10th grade: Turn in the 20 OFF campus hours ASAP--they are now OVERDUE.
  • 9th grade: Keep using your power for good, and turning in those forms!
  • ALL: PLEASE check your own record and be sure you know where you stand; records have been updated SINCE the Semester 1 Comment Report: SL REPORT SPREADSHEETS


Let’s catch up with the other senior parents one last time this February. Please RSVP to Rico McIver and sign up for the potluck below:


  • Date: Friday, February 10th
  • Time: 6 - 9pm
  • Place: McIver’s (Their address is on the website above.)


Bissells are kindly opening up their house again for our grade's parents gathering.  Please sign up for the potluck below:


  •     Date: Saturday, February 25th
  •     Time: 5 - 8pm
  •     Place: Kim & Dan Bissell’s house (Their address is on the website above.)
  •     Questions: Rico McIver (ricomciver@me.com)


Attention all Junior Parents - the Grad Party volunteer "Sign Up" link is open!

Every year, the current 11 grade parents host an all-night party for the graduating seniors. This event provides the graduates with a fun, safe and memorable night to close out their OES experience.

This is an OES tradition, and 11 grade parents will receive the same benefit next year when our kids graduate. As you can imagine, it will take a lot of volunteers to help run the event and we'd love to have 100% participation from our 71 local 11th grade families.

The date is June 16th 2017 (Friday) to early morning of June 17th 2017 (Saturday). The graduation party will be held at a location conveniently located close to OES. Volunteers will be told the location as we get closer to the date - please help us keep the secret!

The sign up link is available now on the OES website (OES/Parents/Volunteers/US) and HEREThere are three shifts to cover the night.

Please take a minute to sign up for a shift or two, and use the upcoming conference dates to do your DHS check. OES requires that all volunteers must have a DHS background check. If you need one, the application process only takes 5 minutes but you must be present at upper school administration office with your photo ID. However, the approval process actually takes 4 to 6 weeks - so we ask you to get this started as soon as possible. The US office is generally open between 8:00-4:00 and will be accepting applications during conferences. If you need to schedule something outside of these hours, or have any volunteer questions. please contact Julie Solomon or Jessica McVay.

Don't forget to recruit your friends and your spouse to signup, too!  We need everyone's support to make this night a success!   


For college and high school females. Saturday, April 8, 2017 at the Portland Memorial Coliseum (Georgia Pacific Room). Presented by the Great Northwest Athletics Conference (NCAA Division II) in association with the Portland Trail Blazers.

Anticipated panelist categories

  • Athletic Director/Assistant AD
  • Front Office (Conference/Pro)
  • Sports Commission
  • Coaching
  • Media/Media Relations
  • Business/Marketing
  • Sports Medicine
  • NCAA Compliance
  • Event Management 
Click here to register. Cost: Starts at $36 per person and includes a ticket to the Blazers-Jazz game at 7:00 pm. Limited to first 100 registrants! DEADLINE: March 8
Seminar time schedule: 3:00 - 6:00 pm. For more information, contact Bridget Johnson Tetteh, GNAC Associate Commissioner--503-305-8756


Ron Silver, historian extraordinaire and famed Winterim guide, is leading a summer trip to Boston and Philadelphia.  Please e-mail Kati Stenstrom to sign-up. 

Dates: June 20-28, 2017
Cost: $1300-$1500 per person based on double occupancy. Cost does not include meals or airfare.
Participants: Open to parents with students (entering 9th grade or older) and to students entering 10th grade or above without parents. 12 participants only.
Course instructors: Ron Silver, Colleen Shoemaker

Description: This trip is a chance to explore the events and factors that changed 13 independent colonies into the United States of America. We'll use Boston and Philadelphia as the base to experience how we went from content subjects of a far away King to revolutionaries wanting our own government. In the Boston area we'll spend two days walking the Freedom Trail, reliving the Boston Massacre, the Boston Tea Party, the start of Paul Revere's ride (with William Dawes as well) and look at Colonial life. We'll wrestle with the conflicts of John and Sam Adams, James Otis and John Hancock, all wanting revolution, and Governor Hutchinson and General Gage, good men, who wanted order and the status quo. We'll spend one day at Lexington Green where "the shot heard round the world" was fired and then on to Concord to the "rude bridge that arched the April flood", as the Regulars first realized the rabble would shoot back, and not back down. After that we'll travel via high speed Acela train to Philadelphia , where both the Declaration of Independence and the United States Constitution were authored. We'll go to Carpenter's Hall, where the First Continental Congress met, Independence Hall where our government was created, as well as other buildings that served as the nation's capital before the establishment of Washington, D.C. We'll also spend a day at Valley Forge to fully appreciate the experience and sacrifice of the Revolutionary War soldier.

Travel: In an effort to accommodate family summer travel plans, the trip group will meet in Boston on the evening of June 20. Students traveling without a parent will be welcome to travel one or both directions with trip leader Ron Silver, flying into Boston and out of Philadelphia.


Cycling Jerseys will soon be available in the School Store!  Be sure to contact Madeleine if you're interested!  Store hours are 2-4 pm each school day, and by appointment. The Store is located in the Morris House, below Admissions.


Click on the following link to access the yearbook site US Yearbook 2016-17. Here, you will find helpful information for all students (and parents) to access.

If you have any questions, contact Sue Jensen.

Senior deadlines:
1. BABY PICTURES: March 3, 2017
2. PARENT ADS: March 10, 2017


Parents of juniors are invited to join us for the Junior College Panel on February 8 at 7:00 pm in the Great Hall. Guest speakers include: 

  • Milyon Trulove, Vice President and Dean of Admission & Financial Aid at Reed College
  • Jim Rawlins,  Assistant Vice President for Enrollment Management/Director of Admissions at the University of Oregon
  • Mark Kemball, father of Molly Kemball, OES Class of 2014

Gap Year Fair—Wednesday, February 15 from 6:00 – 8:30 p.m. at Cleveland High School. There will be a presentation from 6:00-6:45 followed by the fair. We encourage interested Upper School students and parents to attend. Various organizations offering gap year programs will be available to answer questions. A description from the organizers of this fair is included below. For more information: www.usagapyearfairs.org.

Students considering a gap year between high school and college (or during college) have an array of opportunities for personal growth through experiential education (travel, language immersion, directed study, outdoor adventure, community service, and internships). More and more students are finding that post-secondary gap year programs enhance their traditional academic experience and lead them to a clearer direction and motivation for college studies and/or a career path.

This free event, sponsored by USA Gap Year Fairs, brings reputable Gap Year providers together to conveniently connect you with reputable organizations that focus on education, service and personal growth.

Pre-register to avoid the check in line.

9th Grade Parent Night—College Admissions and Finding Balance in a College Prep School
Monday, March 20 @ 7:00-8:30 p.m. in the Great Hall

Please join us for an evening presentation regarding what parents of freshmen need to know about college admissions. As your child makes choices about academics and extracurricular activities, we want you to be well informed about how this all works in relation to college. We find that a college night early in high school helps alleviate stress, gets accurate and well-timed information into your hands, and puts you in an even better position to support your child.

Collge Board Accommodations
Since the College Board announced plans to streamline its process for students seeking accommodations starting January 2017 parents and educators have awaited details about how these changes might facilitate access for more students.  Press releases indicated students with school-based accommodations would be eligible for accommodations on these high-stakes tests. The College Board page for students with disabilities now describes what applicants can anticipate once the new system is in place.  According to that page the College Board will continue to require documentation of disability and a formal learning plan, and is developing a new system for applicants from private and independent schools by March 2017.  OES students with learning plans and those who actively use their in-school accommodations are likely to benefit from the College Board's shift towards accommodating a greater range of disabilities but the changes do not appear to include our international students or those with informal accommodations. If you have questions about in-school, College Board or ACT accommodations please visit Colleen Shoemaker's OES page or contact me at shoemakerc@oes.edu.


Please note the following test dates and registration deadlines. Enter the school code when you register (380915) and if you are taking the ACT, it is important to include the optional writing test. There is a late registration deadline for each test date that requires an additional fee. See the testing websites for additional information.

SAT/ACT Dates and (Registration Deadline):

SAT testing

  • March 11 (2/10, late 2/28)
  • May 6 (4/7, late 4/25)
  • June 3 (5/9, late 5/16)

ACT testing

  • February 11 (1/13, late 1/20)
  • April 8 (3/3, late 3/17)
  • June 10 (5/5, late 5/19)


  • 9th Grade PAL – Next meeting: April 4, 8:00 am, DVR. Questions? Contact Clare Rathbone.
    • Upcoming meetings:  5/1.
  • 10th Grade PAL – Next meeting: February 13, 9:00 am, Platt. Questions? Contact Rico McIver
    • Upcoming meetings: 4/11 (UPDATED), 5/8
  • 11th Grade PALNext meeting: February 21, 8:00 am, DVR. Questions? Contact Jennifer Hapke.
    • Upcoming meetings: 4/18 (Platt), 5/15.
  • 12th Grade PAL – Next meeting: February 27, 8:00am, DVR. Questions? Contact Holly Hady
    • Upcoming meetings: 4/24, 5/22
  • Monthly US PAL notes are now accessible by doing the following:
    • www.oes.edu
    • Click on “Parent Home Page” at the bottom
    • Scroll down and click on “Get Connected”
    • Click on “PCL & PAL Minutes”
  • PAL meeting Calendar (all grades)






Important Information

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You may make a secure gift to the Annual Fund online.

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