Voice Newsletter

September 15, 2016

Senior Entrance 2016 - On Monday, September 12, we welcomed in the class of 2017 with their Olympia17s (Olympiads) theme.


It rained on the Belltower ceremony on opening day, for the first time I can ever remember. The rain did not dampen the high spirits for the ribbon-cutting for the new Lower School building. Then the skies cleared, each Upper School class went off on a successful trip, and this Monday the Seniors, Class of 2017, made their traditional Senior Entrance with the theme of “Olympia17s.” (You can draw the “17” to make a “D.” Who knew?) Their theme pointed to both the diverse talents and interests they bring to the school, as well as their goal of unity in diversity. It was a great start. We’re off and running.

Please make sure Back-to-School Night is on your calendar for Wednesday, September 28, beginning at 6:30 pm. This is a great opportunity to experience your student’s schedule, meet their teachers, and hear important announcements about school life. Also mark your calendars for the monthly grade-level PAL meetings, beginning with the Junior class meeting next Monday, the 19th, beginning at 8 am in the Volunteer Room upstairs in the Drinkward Center. These are opportunities to connect with other parents and to discuss a variety of topics during the year.


September 15 9th Partnership Morning, 8:45 am, MS Library
September 16 Holy Cross Chapel, 9:55 am, OES Chapel
September 19
11th Grade PAL, 8:00 am, DVR
September 20
FOESL, 8:10 am, DVR
  US New Parent Science Research Orientation, 7:00 pm, DC Rm 122
September 21
PCL, 8:00 am, DVR
  Guatemala Winterim Parent Mtg, 6:30 pm, Platt
September 26 12th Grade PAL, 8:00 am, DVR
  Driver Certification Class, 8:15 am, Platt
September 28 Korea Winterim Parent Mtg, 5:15 pm, DVR
  US Back-to-School-Night, 6:30 pm, Great Hall
September 30 Homecoming
October 3 9th Grade PAL, 8:00 am, DVR
October 5 US Picture Re-Takes, 7:45 am - 12:30 pm, Great Hall
  Driver Certification Class, 7:00 pm, Platt
October 6 Community Conversations, 6:00 pm, TBD
  College Financial Aid Night, 7:00 pm, Great Hall



(NEW) Visitors from China
Two lead teachers and 18 Chinese students are visiting OES from Nanjing between 09/30 and 10/07 as a part of the language exchange program between OES and Nanjing Foreign Language School. During their visit, Chinese students stay with our OES host families and shadow our students for a week. Please welcome them with your warmest greetings. Questions? Contact Sara Fromme.

(NEW) Ski Team 2016-17
Save the date! The Ski Team racer and parent informational meeting will be held on Monday, October 10 at 7:00 pm (location TBD). If you have any questions, contact the ski team parent, Rebecca Roberts or (503) 936-1411.

US New Parent Science Research Orientation
The US Science faculty will hold an informational meeting about our science research program on Tuesday, Sept. 20 from 7-8pm. While we welcome any and all parents, this presentation is geared toward parents of students new to OES. We will discuss various aspects of the project including the development of the research plan, opportunities for data collection, expectations and guidelines, and the timeline for this exciting component of the curriculum in the freshman, sophomore, junior, and optional senior years. The format will include faculty presentation and a question and answer period. The meeting will be held in the Drinkward Center physics lab.

Attendance REMINDER
Please remember to call or email in advance if your child is going to miss school or be late for any reason. Doing so will help us keep your child safe. Email USattend or call US Attendance Coordinator, Alison Nugent, at (503) 768-3169.

The Aussie's are Coming!
Once again, we have the opportunity to host two students (one boy, one girl) from the Golburn Valley Grammar School (GVGS) in Australia. The students will be here at OES from approximately November 13 - December 9. The visitors will attend their own schedule of classes, have the opportunity to participate in sports, and look forward to immersing themselves in school and family life. In exchange, if you host a student, your son/daughter will have the opportunity to visit GVGS next summer. If you are interested in this opportunity, please contact Christina Meyerhoff, Director of Winterim and Off-Campus Programming.

Honeywell Instant Alert
It is important to be ready for what nature throws our way. OES contracts with an emergency announcement calling service that will notify families of school delays and closures and other emergencies. In order to receive these announcements, you must register with Honeywell Instant Alert. Learn more.

11th Grade Parent Potluck
Come to the 3rd annual Parent Potluck and see the annual migration of Vaux’s Swifts at Chapman Elementary.
 11th grade Parent Potluck & swift watch
 Saturday, September 24th
 5pm until sunset
 2572 NW Pettygrove St. and Wallace Park
What to bring:
  a dish to share & a lawn chair or blanket to sit on
Contact Grace (Maxwell Park's mom).
For more information on the swifts, here's a link to the audubon society web page.

John Holloran Athletic Event Galleries
For more photos by John Holloran (Director of Studies/Upper School History Teacher), please visit his SmugMug account. Often we feature his photos in the VOICE and this is a great way for you to see them all!

OES Food & Allergy Policy
I invite you to read through our policy: OES Food and Allergy Policy.
Please contact OES Nurse, Elaine Elliott, with any questions or concerns (elliotte@oes.edu).


Back-to-School Night

Wednesday, September 28, 2016 at 6:30 p.m.

Please arrive and pick up a personalized schedule in the Great Hall no later than 6:30 p.m.

The evening’s events will include a brief “advisory,” seven shortened class blocks, and a Gathering. During class time, teachers will share their approach and invite questions and discussion on their courses.

Upper School PAL Meetings - Mondays, 8:00-9:30 a.m.
Drinkward Center Volunteer Room
September 19 - 11th Grade
September 26 - 12th Grade
October 3 - 9th Grade
October 10 - 10th Grade

If you have questions, please contact the Upper School Office at
503-768-3122, freemanp@oes.edu or verheggenj@oes.edu.


Please join Aardy on Friday, September 30 to support the Boys and Girls Varsity Soccer teams as they take on Catlin Gabel.

Enjoy a meal on OES or taste from one of Portland Best Food Carts. 
by 9/23/2016 here only if you want the delicious OES meal.

Can you help?  Please Volunteer here.

4:15 pm  - Varsity Boys Soccer vs. Catlin Gabel at the Turf Field
5:00 pm - Food carts open
5:30 pm - Parade
6:15 pm - Varsity Girls Soccer Catlin Gabel at the Turf Field


11th Grade PARENTS: Be a part of OES TRADITION! 11th grade parents plan and host the Senior Graduation Party!

VOLUNTEERS NEEDED NOW for planning and coordinating this important event!

SAVE THE DATE FOR FRIDAY, JUNE 16, 2017, 10:30 PM to 5:30 AM  (Yes – you read those times correctly! This is an all-night event!)

OES tradition includes 11th grade parents planning, organizing, & hosting the graduating seniors’ all-night party that brings the night of graduation to a close. The US Graduation Party takes place immediately following the 2017 Commencement and reception on June 16, 2017. (As parents of seniors in June 2018, our students will be hosted by the Junior Parents, and we will be off the hook for their senior all-night graduation party!

With eight committees and over 60 parent volunteers needed for shifts throughout the all-night party, (10:30PM-5:30 AM), ALL Junior parents are encouraged to help!

Committee Chairs will meet with the Grad Party Co-Chairs once a month following 11th Grade PAL meetings. (We meet approximately 6 times before the event given school breaks). Committee members will meet with their committee chairs as determined by their committee chair. Committee Chairs will be expected to volunteer on the night of the Grad Party, except in special circumstances. Committee responsibilities and timeframes vary, and parents can find a volunteer role that best fits their availability and interests!  Volunteers who work shifts on the night of the event are also needed, and need not be committed to committee work throughout the year.  More information available at our first planning meeting on Monday, Sept. 19 at 9:30 AM in the DVR, or by email.

Contact Michele Ackerman or Kris Smole with your interests and willingness to make the 2017 Grad Party a great conclusion to each senior’s experience at OES!


You may notice our upcoming change in the school schedule for Octoberim, running from October 19-21, 2016. As a part of our school mission to educate the whole person, we have required, intentional programming planned for all freshmen, sophomores, and juniors; that this is NOT a time to plan vacations or college visits for any grade other than seniors.  

We want to extend a thank you to parents and families for partnering with us to support this important work.


International Trips for Winterim 2017

This year we are offering Winterim courses to France, Denmark/Germany, Guatemala, Nepal and Korea. The trips are open to all Upper School students, though priority is given to older students and some of the trips have a language requirement. Please check out the full course descriptions here. Applications for international courses are due to Christina Meyerhoff, Director of Winterim, by 9a.m on Monday, October 3, and applications for financial aid are due the same time to Jen Bash. The full catalogue of all local and domestic Winterim courses will be announced prior to Thanksgiving break.

Guatemala Winterim
If your student is interested in participating in the Winterim trip to Guatemala and you'd like more information and a chance to ask questions, please join us for an information meeting on Wednesday Sept 21 at 6:30 in the Platt Global Classroom. Questions? Please contact Christina Meyerhoff, Director of Winterim and Off-Campus Programming.

Denmark & Germany Winterim
If you have any questions about the about the upcoming International Winterim: Modern Denmark & Germany & the Challenges of Immigration and Refugee Settlement, please contact the trip leaders John Holloran & Rick Rees.Trip Information: March 16– March 28, 2017, 8-14 students, $3600.

Korea Winterim
This year's US Winterim trip to South Korea is themed "Divided Korea: Two Nations, One History", and will provide students a spectacular chance to taste life in the South while looking North to better understand that which defines a people. If your student is interested in participating, and you'd like more information and a chance to ask questions, please join us for an information meeting on Monday, Sept 28 at 5:15 pm in DVR. Questions? Please contact Ed Cecere, US Tech Coordinator and trip chaperone.


Friends of the OES Libraries kicks off new year!

Friends of the OES Libraries (FOESL) will hold its first meeting of the school year, at 8:10 a.m. Tuesday, Sept. 20, in the Drinkward Volunteer Room (second-floor conference room in the Drinkward Center).  All interested parents are encouraged to join us. FOESL is a parent-volunteer organization under the auspices of Parent Community Link. The mission of FOESL is to promote a lifelong love of reading, writing, illustration and performance by supporting the OES libraries and providing enrichment opportunities for students in these areas. For more information, please email either of the FOESL co-chairs, Diane Polscer or Rebecca Thompson.


Are you interested in pursuing your passions and interests outside of the classroom walls? Would you like the opportunity to experience the demands and structure of the "working world" before you leave high school? If so, you should consider taking part in the OES Discovery program! Discovery is a five-day, 40-hour apprenticeship/career exploration program available to 10th, 11th and 12th grade students at OES. Many students do this program during the Winterim week (March 16-23, 2017) but the program is flexible to other times as well. During their Discovery week students have worked both locally and internationally with doctors, attorneys, teachers, artists, comedians, museums, restaurants....the list goes on. More information is available on the OES website under the Upper School tab, and a student informational meeting will happen once school begins. Questions? Please feel free to contact the Discovery coordinators - Dana Mosher Lewis or Corbet Clark.


To be eligible to drive OES students, parents need to take a class led by Director of Facilities, Jon von Behren. This one-hour class will certify you as a school driver for a period of three years. You will also need to have a DHS background check to drive US students.

We use parent drivers to drive kids for Mt Hood Climb Service Day, the Debate Team, the Ski Team, for team sports retreats in the summer, and we need drivers for dorm students for their 11th grade Literary Journalism project. Certification classes are only offered in the fall. If you anticipate needing to drive for any of these US activities please consider taking one of the fall classes.

If you are new to the US or it's been 3 years since your last driving class please sign up for one of the sessions offered. These classes are only offered in the fall.

We are having 3 certification classes this year:
1.       Monday, September 12th, 11:30-12:30 in DVR
2.       Monday, September 26th, 8:15-9:15 in Platt Global Classroom
3.       Wednesday, October 5th, 7:00-8:00 pm in Platt Global Classroom

Please Sign-up for any one of these classes, using VolunteerSpot so that we can plan appropriately. Please Click on the link to signup - AS Driver Certification Class

** If you would like to drive for Upper School you will need a DHS background check.  If you don’t have one already, please contact Jean Verheggen in the US office.

If you have any questions please feel free to email Ruchi Prakash (All School Volunteer Coordinator) at any time.


Open call for US auditions for the Fall performance of: Journey to the West, directed by Debby Schauffler

The story, which combines comedy, satire, action, and spirituality, is an adaptation of a classical Chinese novel, is about the adventures of the rogue-trickster Monkey and his encounters with a varied cast of characters as he travels to India with the Buddhist pilgrim Tripitaka in search of sacred scriptures and an understanding of the nature of truth.


Thursday Sept 15th. 3:20- 6:00 pm in the Theater Lab. 

Fall performance dates will be Nov. 9-12.


Asking student athletes to be leaders without preparing them for the responsibility is unfair. Often much is expected of our leaders, but seldom do we intentionally teach them the necessary skills in order for them to do the job effectively. The OES Leadership Certification class is designed to give Aardvark student athletes with interest in leadership the same instruction, encouragement and practice that we give athletes before competition. Click here for more detailed information.


September is a great time for students to get in the habit of using their power for good and working toward their Service Learning requirement. Complete information about Service Learning in the Upper School is on the US Service Learning website. Bookmark it and refer to it frequently!

What can parents do to help? Remind your child to stay alert and aware of what she or he needs to do, and support him or her in finding opportunities -- starting with the SL Opportunities Page.

Email or call Robin Schauffler, US Service-Learning Coordinator: (503) 416-9308. For information and opportunities, go to the Service-Learning website.


Click on the following link to access the yearbook site US Yearbook 2016-17. Here, you will find helpful information for all students (and parents) to access.

If you have any questions, contact Sue Jensen.

Senior deadlines:

1. MUG SHOTS:  December 2, 2016

2. SENIOR PAGES: January 13, 2017

3. BABY PICTURES: March 3, 2017

4. PARENT ADS: March 10, 2017


College Visits at OES
Many colleges will visit OES this fall to meet with interested students. We encourage juniors and seniors to keep a close eye on the college visit schedule in Naviance (juniors will learn how to access and use Naviance during the retreat the first week of school). The schedule will be posted on bulletin boards in the Library and Great Hall, on the OES website, and on our College Counseling Google site. We will do our best to send juniors and seniors an email each week with the schedule for the upcoming two weeks. However, Naviance is the source of the most up-to-date schedule and will change throughout the fall as visits are added. Students are encouraged to sign up for visits on Naviance, which results in an automatic email reminder close to the date of the visit.

Sophomore and junior families, please note that the PSAT will be given the morning of Wednesday, October 19. Students do not need to register and will take the test at OES. We will send details in a later email, and early in the school year students will receive practice materials at school.

Octoberim and Seniors
Seniors have the opportunity to visit colleges during Octoberim (October 19-21). Those involved in sports should keep in mind that there may be athletic events scheduled during this time that limit your travel. On Wednesday and Thursday the college counselors will be available to assist students who stay on campus with college applications and essays.

Please note the following test dates and registration deadlines. Enter the school code when you register (380915) and if you are taking the ACT, it is important to include the optional writing test. There is a late registration deadline for each test date that requires an additional fee. See the testing websites for additional information.

SAT/ACT Dates and (Registration Deadline):
SAT testing

  • October 1 (9/1, late 9/20)
  • November 5 (10/7, late 10/25)
  • December 3 (11/3, late 11/22)
  • January 21 (12/21, late 1/10)

ACT testing

  • October 22 (9/16, late 9/30)
  • December 10 (11/4, late 11/18)
  • February 11 (1/13, late 1/20)


Homecoming and New Fall Sport Designs are Available in the OES Store!

Homecoming and Spirit Wear are ALREADY IN at the School Store! Come in and find a great selection of Crew Neck and Hooded Sweatshirts, as well as New T-Shirts, Long-Sleeved Dri-Fit T-Shirts, Sweatpants, and a New girl-cut t-shirt.  We also have new Rain Jackets, Fleece Jackets, Key chains, Power Banks, Spirit scarves, New styles of hats, Water bottles, Nike socks and much more!

Just Arrived- New Spirit wear for Soccer, Volleyball and Cross Country, featuring a new OES banner! New styles of t-shirts for both guys and girls, as well as your favorite sweatshirt styles. Drop by to be sure you get the size and color you want!

Open 2pm-4pm every weekday, as well as by appointment in the morning.

Questions? Contact Store Manager: Madeleine Menashe 503-768-3170  or menashem@oes.edu


  • 9th Grade PAL – First meeting: October 3, 8:00 am, DVR. Questions? Contact Clare Rathbone.
    • Upcoming meetings: 11/7, 1/9, 2/6, 4/4, 5/1.
  • 10th Grade PAL – First meeting: October 10, 8:00 am, DVR. Questions? Contact Rico McIver
    • Upcoming meetings: 11/14, 1/17, 2/13, 4/10, 5/8
  • 11th Grade PALFirst meeting: September 19, 8:00 am, DVR. Questions? Contact Jennifer Hapke.
    • Upcoming meetings: 10/17, 11/28, 1/23, 2/21, 4/18 (Platt), 5/15.
  • 12th Grade PAL – First meeting: September 26, 8:00am, DVR. Questions? Contact Holly Hady
    • Upcoming meetings: 10/24, 11/29, 1/30, 2/27, 4/24, 5/22
  • Monthly US PAL notes are now accessible by doing the following:
    • www.oes.edu
    • Click on “Parent Home Page” at the bottom
    • Scroll down and click on “Get Connected”
    • Click on “PCL & PAL Minutes”
  • PAL meeting Calendar (all grades)






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