Voice Newsletter

October 15, 2016

Ladies Soccer and Volleyball Seniors and their families were honored during their respective Senior Nights (photos courtesy of John Holloran).


Friday the 14th, was a no-school day for students. For teachers it was a professional growth day, and teachers were scattered in conferences and workshops around the region. OES strongly supports professional growth, both financially and through release time, believing that good teaching requires constant learning. The school also supports faculty growth through our Faculty Learning Groups, an ongoing program for collaborative professional growth.

On Wednesday, October 26th, every student will have the opportunity to participate in a national Student Mock Election, with schools in every state. They will vote on the U.S. Presidential race but also have the chance to express opinions on seven different political issues, from immigration to free college tuition to background checks for guns, etc. We held an election issues forum on Friday the 7th to consider opposing viewpoints on all these issues. Upper School students have voted in this same national mock election for more than 25 years. The student results nation-wide will be announced before the November 8 national election.

Octoberim is almost here! Octoberim is a collection of programs that help us meet the Mission of our school by enhancing students’ skills in making decisions, developing a strong sense of identity, and having successful relationships, as well as allowing seniors time to work on college applications or to visit colleges. Octoberim is a required program; we appreciate your support in ensuring your students are present each day (except for seniors on college trips).

 Please see details of the Octoberim schedule by grade level below:



Late Start 8:45 all students

10/20 Late Start 8:45 except Juniors


Late Start 8:45


AM: Drug & Alcohol Education, Positive Risk Taking

PM: Wellness Fair

Drug & Alcohol Education & Positive Risk Taking

Service Learning



PM: Wellness Fair

Identity Retreat (on-campus)

Service Learning



PM: Wellness Fair

Relationship Retreat (off-campus)

Load buses at 8 AM

Relationship Retreat



AM: College application workshop (or College Travel)

PM: Wellness Fair

College application workshop

(or College Travel)

Service Learning

(or College Travel)



October 18 Drug & Alcohol Parent Info Mtg, 8:00 am, Platt (option 1)
  FOESL, 8:10 am, LS Library
    US Drug & Alcohol - 9th Grade Parent/Student Night (mandatory), 6:30 pm, MS Commons
October 19-21 Octoberim
October 19 PSAT (10/11th Grade), 8:45 am, US Classrooms
  Drug & Alcohol Parent Info Mtg, 7:00 pm, DVR (option 2)
October 20-21 Jr. Relationship Retreat
October 21 US Service Day
October 23 Open House, 1:00-4:00 pm, Middle and Upper School
October 24 12th grade PAL, 8:00 am, DVR
November 1 Sports Leadership Class, 6:30 pm, MS Library
November 2 End of first quarter
November 3-4 No US, Senior Conferences, DC 2nd floor, DVR
November 5 SAT



Honeywell Instant Alert
It is important to be ready for what nature throws our way. OES contracts with an emergency announcement calling service that will notify families of school delays and closures and other emergencies. In order to receive these announcements, you must register with Honeywell Instant Alert. Learn more.

10th Grade Parent Coffee
Andrea and Joe Burdick kindly offered to host our grade parents coffee. Please RSVP to Rico McIver at if you are able to join.
Date: Wednesday, October 19th
Time: 8:30 am - 10:30 am
Place: Burdick’s (Please find their address in the directory)

The Aussie's are Coming!
Once again, we have the opportunity to host two students (one boy, one girl) from the Golburn Valley Grammar School (GVGS) in Australia. The students will be here at OES from approximately November 13 - December 9. The visitors will attend their own schedule of classes, have the opportunity to participate in sports, and look forward to immersing themselves in school and family life. In exchange, if you host a student, your son/daughter will have the opportunity to visit GVGS next summer. If you are interested in this opportunity, please contact Christina Meyerhoff, Director of Winterim and Off-Campus Programming.

Attendance REMINDER
Please remember to call or email in advance if your child is going to miss school or be late for any reason. Doing so will help us keep your child safe. Email USattend or call US Attendance Coordinator, Kim Groh, at (503) 768-3169.

John Holloran Athletic Event Galleries
For more photos by John Holloran (Director of Studies/Upper School History Teacher), please visit his SmugMug account. Often we feature his photos in the VOICE and this is a great way for you to see them all!

OES Food & Allergy Policy
I invite you to read through our policy: OES Food and Allergy Policy.
Please contact OES Nurse, Elaine Elliott, with any questions or concerns (elliotte@oes.edu).

(NEW) Conferences and Comment Reports

The season of student conferences and course reports is upon us. Student-parent-teacher conferences are held November 3 and 4 for Seniors. For ninth graders and other students new to OES, conferences are scheduled November 21 and 22. Conferences for returning Sophomores and Juniors are held February 16 and 17. Families are provided an opportunity to indicate a preference of timing and given advance notice of the conference schedule. We urge all students to attend their conference.

Three or four times a year, teachers write narrative reports that describe performance and progress: November, January, April, and June. New this year, advisors will prepare a report in the spring, commenting on the commitments and growth of each student, framed by the Essential Competencies. These reports will include student reflections and replace third-quarter comments for year-long courses.

In addition, teachers may write Interim Reports whenever a student's work in a class is not satisfactory, deserves special mention, if the student fails a major assessment, or if the student has a cumulative grade of C- or below. Interim Reports are sent to the parents and the student.

For more information about the Conferences or Comment Reports, please visit the Upper School Handbook.

(NEW) US Re-take Portraits Are Ready to View

Please go to www.hollandstudios.com

Click on: “Client Galleries” (lower right hand corner of the screen)

On the next page, in a box on the left side of the screen in green ink it says, “Client Login”.  Enter the user name for your school: 16OESUpper

**Find pictures quickly in folders located along left side of the screen. Retakes are in a folder labeled “Re-takes.” All students should also have a photo in the “traditional” folder. In addition, if they chose to go outside to be photographed these photos will appear in the folder labeled with their advisor’s name.

**Be sure to put the number of photos to view on a page to the max of 45 for faster viewing.

There are two ways to order your child’s school photos:

1. Holland Studios website: www.hollandstudios.com

***This is the fastest way to receive your photos.***

Orders placed online will be charged a $6 shipping fee and the photos will be mailed directly to your house.

Do not place your order online if you have a special request (ex. switching color photo to black & white, retouching an image, etc.) Special requests can only be accommodated by placing your order over the phone.

2. By Phone: 503.238.5957

After you have viewed the photos online, call Holland Studios with your photo order. You will need to provide the entire jpeg number (all of the letters & numbers) of the image(s) you want to order. You can pay for your order by providing us with your credit card information. Phone orders received by the order deadline of noon on October 24th will be delivered to your school on November 18th. There will not be a shipping fee.

Please contact Holland Studios with any questions or comments. 503.238.5957 info@hollandstudios.com

(NEW) OES Fund

It’s OES Fund Month! If your gift is already on its way – THANK YOU! For those of you who haven’t yet made your gift there are many easy ways to give:

  • Participate in the CLICK-A-THON and donate now!
  • Fill out a pledge form: Online Pledge Form Alternatively, you may fill out the attached pledge form and drop it in the donation box in the lower school office or at the reception desk in the Upper School.
  • Many local employers will also match your gift. Check to see if you are eligible for a match by clicking here

If you have any questions regarding the OES Fund, please feel free to email Georgina Miltenberger, Jaime Sales, or Annual Giving Manager, Ami Margolin Rome (or by phone at 503-416-9368). 

(NEW) Farris Hall

At its September meeting, the OES Board of Trustees unanimously voted to name the remaining Lower School building Fariss Hall. Gertrude Houck Fariss came to St. Helen's Hall in 1932 and served as its Headmistress from 1954 until her retirement in 1968. In 1964 she led the move of St. Helen's Hall from its downtown Portland location to our current campus on Nicol Road.

Fariss Hall is currently being renovated to include a student fitness center and Athletics offices, music classrooms and practice spaces, and an all-school student design and production lab.


You may notice our upcoming change in the school schedule for Octoberim, running from October 19-21, 2016. As a part of our school mission to educate the whole person, we have required, intentional programming planned for all freshmen, sophomores, and juniors; this is NOT a time to plan vacations or college visits for any grade other than seniors.  

We want to extend a thank you to parents and families for partnering with us to support this important work.

More Octoberim details:
Friday, October 21 is our annual “SLOctoberim”: Service Learning Octoberim. All 9th and 10th graders, plus those seniors who are at school for Octoberim week, will spend the day in Service & Learning activities throughout the city. The 4 hours students earn are included in their 20 OFF campus “Explore” hours, so this day is important in getting everyone closer to that total. Seniors can use the hours to add to their ON or OFF campus totals, or to kick off or finish up a Project if they step up as the leader and organizer. The day starts at 8:45 with a Gathering and one or two inspiring speakers on the subject of Service. PLEASE NOTE THAT THIS IS A REQUIRED DAY OF SCHOOL. Students will be assigned to their tasks by Monday, October 17, and will then know how to dress appropriately for their work of the way. Those working outdoors will need to pay close attention to the WEATHER!

Questions? Contact Robin Schauffler, US Service Learning Coordinator.


The 14th OES Annual Corn Maze Trip is set for Saturday October 22nd.  The sign ups are currently full (but a wait list will be added).  This annual trip to Sauvie Island's treasured farm,The Pumpkin Patch, will leave OES at 5:30pm and return by 10pm that Saturday night.  We have reserved a large bonfire for our school to enjoy while students take turns in teams completing the 5 acre labyrinth in the corn.  No matter what the weather this is an awesome experience!

Questions? Contact Tom Handel.


Admissions Events – Spread the Word!

Do you have a friend, business associate, neighbor, or someone in your family interested in our school?  OES parents are our best referral source and we have many great ways for prospective parents to learn more about OES!  Event details can be found here.


2016 Oregon Girls Sports Leadership Summit at Oregon Episcopal School  

“Developing Winning Learners and Leaders”

Saturday, November 19, 9 a.m.-3 p.m.

Registration Limited to the first 230 

Asking student-athletes to be leaders without preparing them for the responsibility is unfair.  Often much is expected of our leaders, but seldom do we intentionally teach them the necessary skills in order for them to succeed. The Oregon Girls Sports Leadership Summit is designed to give female student-athletes with an interest in leadership the same instruction, encouragement, and practice that we give athletes before competition. This summit is recommended for all female student athletes in grades 9-12. This exciting summit will be jam-packed! Over the course of the day we will celebrate the history of Title IX, enjoy keynote motivational speaker Ann Schatz (a pioneer in the field of sports broadcasting and the voice of the Portland Thorns), and collaborate in break out sessions that will include hot button topics like equality in sports. Students will  “Explore” what it takes to be a leader, “Connect” with their peers, “Commit” to leadership, and “Create” their own leadership style.


Service-Learning deadlines for the Class of 2017:

**10/28: 20 OFF campus hours MUST be completed.

**Jan 2017: Seniors are advised to have 1 Project completed, another proposed.

**The final deadline: :  Friday, May 26, 2017: All SL forms for hours and Projects MUST be turned in by this date in order to receive an OES diploma at graduation.

Complete information about Service Learning in the Upper School is on the US Service Learning website. Bookmark it and refer to it frequently!

What can parents do to help? Remind your child to be aware of what he or she needs to do, and support her or him in finding opportunities – check out the SL Opportunities page.

Email or call Robin Schauffler, US Service-Learning Coordinator: (503) 416-9308. For information and opportunities, go to the Service-Learning website.


11th Grade PARENTS: Be a part of OES TRADITION! 11th grade parents plan and host the Senior Graduation Party!

VOLUNTEERS NEEDED NOW for planning and coordinating this important event!

SAVE THE DATE FOR FRIDAY, JUNE 16, 2017, 10:30 PM to 5:30 AM  (Yes – you read those times correctly! This is an all-night event!)

OES tradition includes 11th grade parents planning, organizing, & hosting the graduating seniors’ all-night party that brings the night of graduation to a close. The US Graduation Party takes place immediately following the 2017 Commencement and reception on June 16, 2017. (As parents of seniors in June 2018, our students will be hosted by the Junior Parents, and we will be off the hook for their senior all-night graduation party!)

With eight committees and over 60 parent volunteers needed for shifts throughout the all-night party, (10:30PM-5:30 AM), ALL Junior parents are encouraged to help!

Committee Chairs will meet with the Grad Party Co-Chairs once a month following 11th Grade PAL meetings. (We meet approximately 6 times before the event given school breaks). Committee members will meet with their committee chairs as determined by their committee chair. Committee Chairs will be expected to volunteer on the night of the Grad Party, except in special circumstances. Committee responsibilities and timeframes vary, and parents can find a volunteer role that best fits their availability and interests!  Volunteers who work shifts on the night of the event are also needed, and need not be committed to committee work throughout the year.

A few committee chair positions remain open--we need your help to plan and organize!

Contact Michele Ackerman or Kris Smole with your interests and willingness to make the 2017 Grad Party a great conclusion to each senior’s experience at OES!


International Trips for Winterim 2017

This year we are offering Winterim courses to France, Denmark/Germany, Guatemala, Nepal and Korea. The trips are open to all Upper School students, though priority is given to older students and some of the trips have a language requirement. Please check out the full course descriptions here. Applications for international courses are due to Christina Meyerhoff, Director of Winterim, by 9a.m on Monday, October 3, and applications for financial aid are due the same time to Jen Bash. The full catalogue of all local and domestic Winterim courses will be announced prior to Thanksgiving break.

Denmark & Germany Winterim
If you have any questions about the about the upcoming International Winterim: Modern Denmark & Germany & the Challenges of Immigration and Refugee Settlement, please contact the trip leaders John Holloran & Rick Rees.Trip Information: March 16– March 28, 2017, 8-14 students, $3600.


Are you interested in pursuing your passions and interests outside of the classroom walls? Would you like the opportunity to experience the demands and structure of the "working world" before you leave high school? If so, you should consider taking part in the OES Discovery program! Discovery is a five-day, 40-hour apprenticeship/career exploration program available to 10th, 11th and 12th grade students at OES. Many students do this program during the Winterim week (March 16-23, 2017) but the program is flexible to other times as well. During their Discovery week students have worked both locally and internationally with doctors, attorneys, teachers, artists, comedians, museums, restaurants....the list goes on. More information is available on the OES website under the Upper School tab.

October 26 - preliminary proposals due
November 11 - final propsals due

Questions? Please feel free to contact the Discovery coordinators - Dana Mosher Lewis or Corbet Clark.


Asking student athletes to be leaders without preparing them for the responsibility is unfair. Often much is expected of our leaders, but seldom do we intentionally teach them the necessary skills in order for them to do the job effectively. The OES Leadership Certification class is designed to give Aardvark student athletes with interest in leadership the same instruction, encouragement and practice that we give athletes before competition. Click here for more detailed information.


Click on the following link to access the yearbook site US Yearbook 2016-17. Here, you will find helpful information for all students (and parents) to access.

If you have any questions, contact Sue Jensen.

Senior deadlines:
1. MUG SHOTS:  December 2, 2016
2. SENIOR PAGES: January 13, 2017
3. BABY PICTURES: March 3, 2017
4. PARENT ADS: March 10, 2017


College Visits at OES
Many colleges will visit OES this fall to meet with interested students. We encourage juniors and seniors to keep a close eye on the college visit schedule in Naviance (juniors will learn how to access and use Naviance during the retreat the first week of school). The schedule will be posted on bulletin boards in the Library and Great Hall, on the OES website, and on our College Counseling Google site. We will do our best to send juniors and seniors an email each week with the schedule for the upcoming two weeks. However, Naviance is the source of the most up-to-date schedule and will change throughout the fall as visits are added. Students are encouraged to sign up for visits on Naviance, which results in an automatic email reminder close to the date of the visit.

Sophomore and junior families, please note that the PSAT will be given the morning of Wednesday, October 19. Students do not need to register and will take the test at OES. Testing will begin promptly at 8:45 am. Please give yourself enough time in the morning to arrive on time.

Octoberim and Seniors
Seniors have the opportunity to visit colleges during Octoberim (October 19-21). Those involved in sports should keep in mind that there may be athletic events scheduled during this time that limit your travel. On Wednesday and Thursday the college counselors will be available to assist students who stay on campus with college applications and essays.

Portland National College Fair @ Oregon Convention Center - Sunday, October 23, 1:00-5:00 pm
If you are going to go to the College Fair, we urge you to pre-register at:  www.gotomyncf.com.  You will then print out a barcode that colleges can scan to enter your information on their mailing list. You can view participating colleges at www.nationalcollegefairs.org.

SENIORS: Many seniors do not feel the need to attend the college fair. However, if you are still looking for college options or hope to talk with a representative who will be there, it might make sense to attend.

JUNIORS: We encourage you to consider attending the fair. If you are attending the fair for the first time, keep in mind that this is a very large event and you may want to go with a friend or family member. There will be many students, parents, and colleges participating. You might want to do some thinking ahead of time about how you want to approach the fair. For example, you could make a list of colleges of interest or think about questions you want to ask representatives.

SOPHOMORES:  Each year a few sophomores attend this event. If the fair interests you, consider attending and read the advice above for juniors. If you are not interested at this stage, no worries, you will have another opportunity next fall. If you do plan on attending, read the advice for juniors above.

Please note the following test dates and registration deadlines. Enter the school code when you register (380915) and if you are taking the ACT, it is important to include the optional writing test. There is a late registration deadline for each test date that requires an additional fee. See the testing websites for additional information.

SAT/ACT Dates and (Registration Deadline):
SAT testing

  • November 5 (10/7, late 10/25)
  • December 3 (11/3, late 11/22)
  • January 21 (12/21, late 1/10)

ACT testing

  • October 22
  • December 10 (11/4, late 11/18)
  • February 11 (1/13, late 1/20)


New Fall Sport Designs are Available in the OES Store!

Spirit Wear is in the School Store! Come in and find a great selection of Crew Neck and Hooded Sweatshirts, as well as New T-Shirts, Long-Sleeved Dri-Fit T-Shirts, Sweatpants, and a New girl-cut t-shirt.  We also have new Rain Jackets, Fleece Jackets, Key chains, Power Banks, Spirit scarves, New styles of hats, Water bottles, Nike socks and much more!

Just Arrived- New Spirit wear for Soccer, Volleyball and Cross Country, featuring a new OES banner! New styles of t-shirts for both guys and girls, as well as your favorite sweatshirt styles. Drop by to be sure you get the size and color you want!

Open 2pm-4pm every weekday, as well as by appointment in the morning.

Questions? Contact Store Manager: Madeleine Menashe 503-768-3170  or menashem@oes.edu


  • 9th Grade PAL – Next meeting: November 7, 8:00 am, DVR. Questions? Contact Clare Rathbone.
    • Upcoming meetings: 1/9, 2/6, 4/4, 5/1.
  • 10th Grade PAL – Next meeting: November 14, 8:00 am, DVR. Questions? Contact Rico McIver
    • Upcoming meetings: 1/17, 2/13, 4/10, 5/8
  • 11th Grade PALNext meeting: November 28, 8:00 am, DVR. Questions? Contact Jennifer Hapke.
    • Upcoming meetings: 1/23, 2/21, 4/18 (Platt), 5/15.
  • 12th Grade PAL – Next meeting: October 24, 8:00am, DVR. Questions? Contact Holly Hady
    • Upcoming meetings: 11/29, 1/30, 2/27, 4/24, 5/22
  • Monthly US PAL notes are now accessible by doing the following:
    • www.oes.edu
    • Click on “Parent Home Page” at the bottom
    • Scroll down and click on “Get Connected”
    • Click on “PCL & PAL Minutes”
  • PAL meeting Calendar (all grades)






Important Information

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You may make a secure gift to the Annual Fund online.

Archived Voice

October 15
October 1
September 15

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